TO: Mayor and City Council
FROM: Beth Beatty, City Manager
SUBJECT:
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Approve the Purchase of One (1) Transit Passenger Van from Ron Tirapelli Ford, Inc. in the amount of $55,810.22
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BACKGROUND:
The approved 2024 budget includes the purchase of two (2) Passenger Vans for the Joliet Fire Department. These units are to be combined with matching trailers to be used for Hazardous Waste Response and replaced the antiquated units currently in service.
In coordination with the Joliet Fire Department, Fleet Services polled local dealers for available stock to serve the immediate needs of the department. If no suitable vehicles had been located, Fleet Services would have placed an order with the manufacturer. Manufacturer orders have not guaranteed receipt of vehicles in recent years and delivery times have been erratic. One suitable vehicle has been located, and the City has been able to negotiate Fleet pricing for this unit (versus the typical walk in pricing).
The Public Service Committee and Public Safety Committee will review this matter.
CONCLUSION:
Local dealers that the City has on-going relationships with were contacted and polled for the availability of the requested units. Rod Baker Ford, Inc., D’Orazio Ford, Ron Tirapelli Ford, Sutton Ford, Castle Ford, and Willowbrook Ford were contacted for the availability of like Ford products. All but Ron Tirapelli Ford, Inc. stated that none are nor will be available for the foreseeable future. This vehicle became available due to another customer cancelling an order. The pricing of this unit is $55,810.22 and is available for immediate delivery.
This unit fills the City’s need at an appropriate pricing level. A second unit will need to be ordered at a future date.
Section 2-438 of the City of Joliet Code of Ordinances states that purchases over $25,000.00 may be awarded without written specifications or bidding under certain circumstances. One (1) of these circumstances applies:
(f) Purchases when authorized by a vote of two-thirds (2/3) of all members of the city council then holding office.
Sufficient funds exist utilizing the Fire Department Capital Improvement Fund (Org 300700200, Object 557500, $55,810.22) for this purchase.
RECOMMENDATION:
recommendation
Based upon the above, it is recommended that the Mayor and City Council approve the purchase of one (1) Transit Passenger Van, in the amount of $55,810.22, from Ron Tirapelli Ford, Inc.
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