TO: Mayor and City Council
FROM: Greg Ruddy, Director of Public Works
SUBJECT:
title
Advanced Traffic Management System - Phase B - Network Switch Materials Purchase Order No. 1 - MFT Section Number 21-00546-04-TL - To Heartland Business Systems in the Amount of $79,430.81
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BACKGROUND:
The 2025 Budget includes funding for the City’s Advanced Traffic Management System (ATMS) - Phase B Project. This ATMS project is the second phase in modernizing the City’s traffic signal systems. The existing traffic signal system is a closed-loop signal system that has exceeded its lifecycle and uses outdated hardware, software, and communications technology. The existing system can no longer keep pace with traffic demands in the region and does not support modern traffic management solutions (equipment, software, and data analytics) to facilitate safe and efficient mobility. This new ATMS will combine new traffic signal controllers and central management software utilizing a new Ethernet-based communications network to allow the City, IDOT and other stakeholders to remotely manage traffic signals and mobility in the region. The existing communication cable and conduit installed as part of the closed loop systems will be used to the extent possible to provide an upgraded Ethernet communication backbone to support the ATMS.
The Public Service Committee will review this matter.
CONCLUSION:
The Department of Public Works has worked closely with the IT Department to develop a network plan for the ATMS project. Securing the network switch materials in advance of bidding the project will reduce supply chain and material cost increase concerns. The IT Department has requested quotes from three vendors for these materials. The summary of the quotes is as follows:
|
Vendor |
Proposal Amount |
|
Heartland Business Systems |
$79,430.81 |
|
Sentinel Technologies, Inc. |
$85,352.00 |
|
CDW Government |
$92,010.00 |
Section 2-438 of the City of Joliet Code of Ordinances states that purchases whose estimated cost is in excess of twenty-five thousand dollars ($25,000.00) may be awarded without written specifications or bidding under certain circumstances. One of these circumstances applies:
(f) Purchases when authorized by a concurring vote of two-thirds (2/3) of the Mayor and City Council.
Sufficient funds exist utilizing the Motor Fuel Tax Funds / Infrastructure (Org 20090270, Object 557200, $79,430.81).
RECOMMENDATION:
recommendation
Based on the above, it is recommended that the Mayor and City Council approve the purchase of the Advanced Traffic Management System - Phase B Network Switch Materials Purchase Order, in the amount of $79,430.81, on behalf of Heartland Business Systems.
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