TO: Mayor and City Council
FROM: Beth Beatty, City Manager
SUBJECT:
title
Amendment No. 4 to the Professional Services Agreement for the Alternative Water Source Program to Stantec Consulting Services Inc. in the Amount of $117,057,335.00
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BACKGROUND:
On April 21, 2020, the Mayor and City Council approved a Professional Services Agreement, in the amount of $3,477,804.00, for Stantec Consulting Services, Inc. for the Alternative Water Source Program. This contract included evaluation of two Lake Michigan water sources with the understanding that subsequent amendments would be issued for preliminary design, final design and construction related services. Subsequently, Amendment No. 1 for preliminary design engineering, in the amount of $17,920,901.00, was approved January 28, 2021, Amendment No. 2, in the amount of $0.00 was approved May 17, 2022, and Amendment No. 3 for final design engineering in the amount of $61,783,972.00 was approved September 6, 2022.
Engineering for the Alternative Water Source Program is being completed by a Consultant Team with technical expertise in large water supply and delivery projects as well as strong local knowledge required to support and advise the City and the Grand Prairie Water Commission on this program. The Consultant Team is being led by Stantec Consulting Services, Inc. with Crawford, Murphy & Tilly (CMT) as a major subconsultant and additional support from subconsultants including Engineering Enterprises Inc. (EEI), Strand Associates, Cornwell Engineering Group, V3, and Images Inc. This team was selected using a qualifications-based selection process in April 2020 to provide professional services for an approximately 10-year period for preliminary and final design engineering, land acquisition support, construction related engineering services, funding / financial support, public relations, government affairs, and overall program management.
The Program Team’s scope of work includes efforts for the Grand Prairie Water Commission system as well as improvements within Joliet’s system. Commission improvements include approximately 62 miles of water transmission main, three (3) 55.3 MGD pump stations, three water storage facilities with a total volume of 9.5 MG, 13 water delivery structures, and a regional SCADA system. The current budget for implementation of the Commission system is $1.446 billion. Joliet improvements include six (6) distribution pump stations, six (6) standpipes or elevated water tanks with a total capacity of 17 MG, approximately 3.6 miles of distribution main improvements (8-inch to 24-inch diameter), local SCADA system updates, and a new water and sewer garage and administration facility. The current budget for implementation of the Joliet improvements is $192 million.
In June 2024, the City entered into a Program Management Agreement with the Grand Prairie Water Commission. In this agreement, the City of Joliet is identified as the Program Manager and is responsible for contracting for development of the Program which includes engineering design, program management, and construction management for the water commission improvements. Costs associated with this work will be credited back to Joliet’s contribution to the water commission.
At this time, the Program Team has completed preliminary design engineering for all twenty-eight (28) Commission work packages and eight (8) Joliet work packages. Final design is progressing on all work packages. Bids for the first Commission work package have been received and construction is anticipated to begin in the first quarter of 2025.
The Public Service Committee will review this matter.
CONCLUSION:
Stantec Consulting Services Inc. has prepared Amendment No. 4 which includes scope for both Commission and Joliet only projects. A summary of the major scope elements is provided in Table 1 on the following page.
The City’s independent review firm, Burns & McDonnell, has reviewed the Amendment No. 4 proposal and indicated that their comments on the proposal have been addressed. The Amendment No. 4 proposal was reviewed by the GPWC Technical Advisory Committee (TAC) on October 23, 2024. At that meeting the TAC made a recommendation that the GPWC Board of Commissioners support approval of Amendment No. 4 by the Joliet City Council. The GPWC Board of Commissioners reviewed the Amendment No. 4 proposal at its November 7, 2024 meeting and confirmed its support for approval of the amendment by the Joliet City Council.
Section 2-438 of the City of Joliet Code of Ordinances states that purchases whose estimated cost is in excess of twenty-five thousand dollars ($25,000.00) may be awarded without written specifications or bidding under certain circumstances. Two (2) of these circumstances apply to this instance:
(f) Purchases when authorized by a concurring vote of two-thirds (2/3) of the Mayor and City Council;
(g) Purchases of professional services.
Funds will be charged to the Alternative Water Source Program - Regional Water Commission (Org 53180000, Object 557200, $106,976,391.00) and to the Alternative Water Source Program - Joliet Only (Org 54080000, Object 557200, $10,080,944.00).
RECOMMENDATION:
recommendation
Based on the above, the Administration recommends that the Mayor and City Council approve Amendment No. 4 to the Professional Services Agreement for the Alternative Water Source Program which will be substantially the same as the attached, in the amount of $117,057,335.00, on behalf of Stantec Consulting Services Inc.
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