TO: Mayor and City Council
FROM: Allison Swisher, Director of Public Utilities
SUBJECT:
title
Award of Contract for the Well 23D Emergency Repairs to Great Lakes Water Resources Group in the Amount of $80,605.00
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BACKGROUND:
On February 2, 2024, the Mayor and City Council awarded a contract in the amount of $117,195.00 for the rehabilitation of Well 23D to Great Lakes Water Resources Group. After completion of that work there was an unexpected failure of the equipment. Since the well was in service for less than one-year from the completion of the rehabilitation work, Great Lakes Water Resources Group was called out to remove the pump and motor for evaluation. The Public Service Committee will review this matter.
CONCLUSION:
Great Lakes Water Resources Group removed the pumping equipment and determined the pump was seized. The pump was shipped back to the manufacturer for further evaluation. City Staff also directed Great Lakes Water Resources Group to TV survey the well to determine the cause of the failure. After review of the survey and the pump inspection report it was determined the well formation caved in causing the pump to pump a large amount of sand. Since well formation failure was not covered by the equipment warranty, staff requested a proposal to complete the following tasks: rebuild the pump back to factory specifications, sand bail the caved in material from the well, prepare the pipe threads for reassembly, reinstall the pumping equipment, and provide a 24-hour test. Great Lakes Water Resources Group provided a proposal in the amount of $80,605.00 to perform these tasks.
Section 2-438 of the City of Joliet Code of Ordinances states that purchases whose estimated cost is in excess of twenty-five thousand dollars ($25,000.00) may be awarded without written specifications or bidding under certain circumstances. Two (2) of these circumstances apply:
e) Purchases where an emergency immediately affects the public health, safety or welfare, if authorized by the City Manager or his [her] designee;
f) Purchases when authorized by a concurring vote of two-thirds (2/3) of the Mayor and City Council.
Funds will be charged to the Water and Sewer Improvement Fund / Water Supply / Construction (Org 50180011, Object 557200, $80,605.00, Project 24007).
RECOMMENDATION:
recommendation
Based on the above, it is recommended that the Mayor and City Council approve the contract for emergency repairs to Well 23D, in the amount of $80,605.00, on behalf of Great Lakes Water Resources Group.
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