TO: Mayor and City Council
FROM: Allison Swisher, Director of Public Utilities
SUBJECT:
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Approve Payment for the Well 27D Pump Repairs and Motor Purchase to Layne Christensen Company Inc. in the Amount of $193,109.00
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BACKGROUND:
On September 3, 2024, the Mayor and City Council awarded a contract to Great Lakes Water Resources Group in the amount of $189,700.00 for the rehabilitation of Well 27D. Since the motor in Well 27D is a Byron Jackson Type H mercury seal motor, Layne Christensen Company Inc., the local Flowserve (Byron Jackson) representative, was called to remove the pump and motor for further inspection. The Public Service Committee will review this matter.
CONCLUSION:
The Well 27D pump was removed from the well by Layne Christensen Company Inc. and taken to their shop in Aurora for evaluation. The pump was disassembled and evaluated. Layne Christensen Company Inc. submitted a proposal in the amount of $27,994.00 to rebuild the pump back to factory specifications and prepare the pump for reinstallation by others. For reference, the cost of a new pump is $52,000.00.
The Well 27D motor was removed and found to have unexpectedly failed. City staff directed Layne Christensen Company Inc., to prepare the motor for shipping to the Flowserve repair facility in Taneytown, Maryland for further evaluation. Flowserve evaluated the Well 27D motor and recommended the motor be replaced by a factory rebuilt exchange motor since the motor was a type H mercury seal motor and damaged beyond the cost of reasonable repair. The cost of the factory rebuilt exchange motor is $165,115.00 and will carry a 1-year warranty.
Section 2-438 of the City of Joliet Code of Ordinance states that purchases whose estimated cost is in excess of twenty-five thousand dollars ($25,000.00) may be awarded without written specifications or bidding under certain circumstances. Two (2) of these circumstances apply:
(c) Purchases of equipment which, by reason of training of city personnel or an inventory of replacement parts maintained by the city, are compatible with the existing equipment owned by the city;
(f) Purchases when authorized by a concurring vote of two-thirds (2/3) of the Mayor and City Council.
Funds will be charged to the Water and Sewer Improvement Fund / Water Supply / Construction (Org 50180011, Object 557200, $193,109.00, Project 24053).
RECOMMENDATION:
recommendation
Based on the above, it is recommended that the Mayor and City Council approve payment for the Well 27D pump repairs and motor purchase, in the amount of $193,109.00, to Layne Christensen Company Inc.
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