TO: Mayor and City Council
FROM: Allison Swisher, Director of Public Utilities
SUBJECT:
title
Award of Contract for the Fairmont Water and Sewer Extension Project to Steve Spiess Construction Inc. in the Amount of $2,055,015.08 and Amendment No. 1 to the Professional Services Agreement for the Engineering Design Services for Fairmont Water and Sewer Extension Project to V3 Companies in the Amount of $150,000.00
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BACKGROUND:
Will County was awarded grant funds under the American Rescue Plan Act (ARPA) that are to be utilized for populations, industries, sectors, and specific agencies affected by the COVID-19 pandemic. These grant funds have been made available on a reimbursement basis for various infrastructure projects within the County. ARPA funds in the amount of $2,055,000 were set aside for the Fairmont Water and Sewer Extension Project. The City of Joliet, as owner of the Fairmont Water and Sewer System, will be the subrecipient of these funds and will design, construct, and own the improvements.
The sanitary sewer scope of work for this project includes extending a sanitary sewer along State Street from Bruce Road south to South Avenue and extending a sanitary sewer along Godfrey Avenue east to Brassel Street, and then south along Brassel Street to North Avenue. The water main scope of work for this project includes extending a water main along State Street from Bruce Road to South Avenue, installing a new water main along Brassel Street to connect the water main on Bruce Road to the water main at North Avenue, and extending a watermain along Godfrey Avenue from the dead end to the proposed watermain along Brassel Street.
Design drawings and bidding documents were prepared for the Fairmont Water and Sewer Extension Project and the invitation to bid was advertised in the Herald News on Thursday, January 16, 2025.
The Public Service Committee will review this matter.
CONCLUSION:
On Tuesday, February 18, 2025, at 10:00 a.m., six (6) sealed bids were received for the Fairmont Water and Sewer Extension Project. The bid summary is as follows:
CONTRACTOR BID AMOUNT
Steve Spiess Construction Inc. $2,055,015.08
Scanlon Excavating & Concrete Inc. $2,129,069.50
PT Ferro Construction Co. $2,198,521.75
Performance Construction & Engineering LLC $2,274,888.00
H. Lindon and Sons Sewer and Water $2,481,976.08
Austin Tyler Construction Inc. $2,712,369.40
Engineer’s Estimate $2,283,439.64
The low bid from Steve Spiess Construction Inc., in the amount of $2,055,015.08, is 10% below the engineer’s estimate. Steve Spiess Construction Inc. has satisfactorily completed similar work for the City.
Funds will be charged to the Water & Sewer Engineering Admin Fund / Construction (Org 50180013, Object 557200, $2,055,015.08).
Included with this Contract Award is Amendment No. 1 to the Professional Services Agreement for the Engineering Design Services for the Fairmont Water and Sewer Extension Project, for an amount not to exceed $150,000.00, for construction administration and resident engineering services associated with the Fairmont project and other development projects as assigned by the City. During construction V3 Companies will provide construction related engineering services including construction inspection, review of contractor submittals, respond to contractor requests for information, review of pay requests, attendance at monthly meetings, and review of testing results for quality assurance.
Section 2-438 of the City of Joliet Code of Ordinances states that purchases whose estimated cost is in excess of twenty-five thousand dollars ($25,000.00) may be awarded without written specifications or bidding under certain circumstances. Two (2) of these circumstances apply:
(f) Purchases when authorized by a concurring vote of two-thirds (2/3) of the Mayor and City Council;
(g) Purchases of Professional Services.
Funds will be charged to the W&S Improvement Fund / Engineering Admin / Professional Services (Org 50180013, Object 557200, $100,000.00) and the W&S Operating Fund / Engineering Admin Fund / Professional Services (Org 50080013, Object 557200, $50,000.00).
RECOMMENDATION:
recommendation
Based on the above, it is recommended that the Mayor and City Council take the following actions:
1. Award the Contract for the Fairmont Water and Sewer Extension Project, in the amount of $2,055,015.08, on behalf of Steve Spiess Construction Inc.
2. Approve Amendment No. 1 to the Professional Services Agreement for the Engineering Design Services for the Fairmont Water and Sewer Extension Project, in the amount of $150,000.00, on behalf of V3 Companies.
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