TO: Mayor and City Council
FROM: Beth Beatty, City Manager
SUBJECT:
title
Purchase of (1) Mobile Command Center from LDV Specialty Vehicles for $1,605,935.00
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BACKGROUND:
As part of the ongoing vehicle replacement plan, the Joliet Police Department Mobile Command Center is scheduled to be replaced. The JPD put together a task force to look at various vendors, current trends in technology, the needs of the City, as well as what type of future this unit may face. The current JPD Command Unit is a 2000 Freightliner purchased from LDV Specialty Vehicles and has shown its age in both repairs and performance. In coordination with the other interested Departments within the City, LDV has been chosen as the vendor of choice for this build. LDV is the supplier for important technology and innovations within the unit, supports GSA pricing, is located a reasonable distance from Joliet (Burlington, Wisconsin), and has successfully completed complicated builds for other state/local agencies with positive results.
The Public Safety Committee will review this matter.
CONCLUSION:
The desired new vehicle was presented to several builders prior to selecting LDV Specialty Vehicles as the supplier for this unit. Federal pricing has been utilized for this unit, and this vendor has held this level contract since February 1993. After design specifications, the purchase price is $1,605,935.00.
Terms of this purchasing agreement are 50% at the time of order ($802,967.50) with the remainder at the time of delivery and approval of the unit. This build is anticipated to take 18 months from the initial order until completion.
Sufficient funds are available for this purchase request in the 2024 budget accounts: (Org: 30060020, Obj: 557500, $1,500,000) with the remainder of the future payment to be made from pending approval of future forfeiture funding. ($105,935.00)
Section 2-438 of the City of Joliet Code of Ordinances states that purchases whose estimated cost is in excess of twenty-five thousand dollars ($25,000.00) may be awarded without written specifications or bidding under certain circumstances. One of these circumstances apply:
(f) Purchases when authorized by a concurring vote of two-thirds (2/3) of the Mayor and City Council
RECOMMENDATION:
recommendation
Based upon the above, it is recommended that the Mayor and City Council approve the purchase of (1) new Mobile Command Center from LDV Specialty Vehicles utilizing GSA pricing for $1,605,935.00.
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