TO: Mayor and City Council
FROM: Allison Swisher, Director of Public Utilities
SUBJECT:
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Award of the 2025 Public Utilities Department Electrical Maintenance Services Contract to Elliott Electric Inc. in the Amount of $278,320.00
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BACKGROUND:
The Department of Public Utilities routinely requires the services of a licensed electrical contractor to perform specialized services for critical City facilities which include but are not limited to multiple SCADA systems, instrumentation, and controls that supply water and / or treat wastewater. Staff is continually working to modernize the equipment and improve overall operational efficiencies. Electrical maintenance support is needed to support these efforts as well as provide routine maintenance. Due to the routine nature of this work, it is beneficial to use one contractor who has knowledge of the City’s system. The Public Service Committee will review this matter.
CONCLUSION:
Elliott Electric Inc. currently performs these services for the Department of Public Utilities and has performed this work for the past 26 years. Staff has been satisfied with the timeliness and quality of their work. The scope of services under this contract requires detailed knowledge of the City’s facilities, including high voltage power supplies and low voltage data control systems (SCADA). Also included with this agreement is a one-hour response time for emergency services on a 24-hour basis.
The average hourly rate for 2025 is $129.00 which is an 4% increase from the 2024 rate and is effective until December 31, 2025. The term of this contract is January 1, 2025 through December 31, 2025, at which time the City of Joliet will have the option to extend the price agreement. The anticipated expenditures for the different facilities are as follows:
LOCATION TOTAL
Eastside Wastewater Treatment Plant $55,664.00
Westside Wastewater Treatment Plant $55,664.00
Aux Sable Creek Basin Treatment Plant $55,664.00
Water Production Facilities - Citywide $55,664.00
Wastewater Pumping Stations - Citywide $55,664.00
2025 Anticipated Expenditure: $278,320.00
Section 2-438 of the City of Joliet Code of Ordinances states that purchases whose estimated cost is in excess of twenty-five thousand dollars ($25,000.00) may be awarded without written specifications or bidding under certain circumstances. Two (2) of these circumstances apply:
(b) Purchases for additions to and repairs and maintenance of equipment owned by the city which may be more efficiently added to, repaired or maintained by a certain person;
(f) Purchases when authorized by a concurring vote of two-thirds (2/3) of the Mayor and City Council.
Funds will be charged to the 2025 Water & Sewer Operating Fund / Eastside Treatment Plant / Contractual Services (Org 50080802, Object 524200, $55,664.00), Water & Sewer Operating Fund / Westside Treatment Plant / Contractual Services (Org 50080803, Object 524200, $55,664.00), Water & Sewer Operating Fund / Aux Sable Treatment Plant / Contractual Services (Org 50080804, Object 524200, $55,664.00), Water & Sewer Operating Fund / Lift Stations / Contractual Services (Org 50080031, Object 524200, $55,664.00), and Water & Sewer Operating Fund / Water / Contractual Services (Org 50080011, Object 524200, $55,664.00).
RECOMMENDATION:
recommendation
Based on the above, it is recommended that the Mayor and City Council award a contract for the Public Utilities Department Electrical Maintenance Services, in a time and material format not to exceed $278,320.00, on behalf of Elliott Electric Inc.
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