TO: Mayor and City Council
FROM: Greg Ruddy, Director of Public Works
SUBJECT:
title
Purchase and Upfit of Twenty-Two (22) Ford 2025 Ford Explorer Pursuit Interceptor Vehicles, Twenty-One (21) for the Police Department and One (1) vehicle for the Fire Department, in an Amount Not to Exceed $1,428,002.70.
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BACKGROUND:
The 2025 City Budget contains a provision for the purchase of squad style vehicles for the Joliet Police Department. Additionally, the 2025 Budget includes authorization for the purchase of a similar vehicle for the Joliet Fire Department.
These units are not available for immediate purchase and will need to be ordered with an expected arrival date of early fall 2025. Additional upfit of the vehicles will be required for the installation of lighting, safety, and IT equipment. Painting, logos, and installation of radios will be completed under separate contracts.
The Public Service Committee will review this matter.
CONCLUSION:
Vehicle Pricing was requested from nine (9) area Ford dealers. Five (5) dealers provided quotes. Results are shown below:
• $46,794.00 - Ron Tirapelli Ford
• $48,607.68 - D’Orazio Ford
• $48,833.00 - Rod Baker Ford
• $51,252.00 - Sutton Ford
• Not in Spec - Morrow Brothers Ford
Based on the above pricing and available funding, twenty-one (21) vehicles will be purchased for the Police Department at a total cost of $982,674.00 and one (1) vehicle will be purchased for the Fire Department at a cost of $46,794.00 from Ron Tirapelli Ford.
It will be necessary to install additional equipment in the vehicles for proper identification and operation. Upfit items include cages, window protection, sirens, etc. Quotes for lighting and safety equipment were requested from three (3) vendors for miscellaneous upfit items for these units.
Results are shown below:
• $188,534.70 - Ray O’Herron Company
• $201,273.00 - EVIP Installations
• $216,307.00 - Midwest Public Safety
Based on the above pricing, twenty-one (21) vehicles will be upfit by Ray O’Herron Company at a total cost of $188,534.70.
Finally, it will be necessary to install IT related equipment in each vehicle. This material will be obtained by the City’s IT Department utilizing existing purchasing agreements and then installed by City staff. This expense is not expected to exceed $210,000.00 and was included as part of the budgeting process for vehicle purchases in 2025.
Section 2-438 of the City of Joliet Code of Ordinances states that purchases over $25,000.00 may be awarded without written specifications or bidding under certain circumstances. One of these circumstances applies:
(f) Purchases when authorized by a concurring vote of two-thirds (2/3) of the Mayor and City Council.
Sufficient funding exists in the Vehicle Replacement Fund / Fire Vehicles (Org 30170000, Object 557500, $46,794.00) and Vehicle Replacement Fund / Police Vehicles (Org 30160000, Object 557500, $1,381,208.70) for these purchases.
RECOMMENDATION:
recommendation
Based on the above, it is recommended that the Mayor and City Council take the following actions:
1. Approve the purchase of twenty-two (22) Pursuit Interceptor Vehicles from Ron Tirapelli Ford in the amount of $1,029,468.00
2. Approve the installation of lighting and safety upfit equipment on twenty-one (21) Police Pursuit Interceptor Vehicles by Ray O’Herron Company in the amount of $188,534.70.
3. Approve the purchase of IT equipment in an amount not to exceed $210,000.00 for twenty-one (21) Police Pursuit Interceptor Vehicles.
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