TO: Mayor and City Council
FROM: Beth Beatty, City Manager
SUBJECT:
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Award of Contract for the 2025-2028 Snow Removal for the City of Joliet Commuter, City Center, and Municipal Parking Lots
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BACKGROUND:
The City of Joliet requires snow removal services for the parking lots in the downtown area including the adjacent and associated sidewalks, the top of the parking deck, and the sidewalks on the bridges over the Des Plaines River. This project was advertised on Thursday, October 17, 2024.
The Public Service Committee will review this matter.
CONCLUSION:
The snow removal request for bids is broken into three (3) groups.
Group 1 - Commuter Area: This group includes all the commuter lots, their associated sidewalks, and the sidewalks near the Gateway Center and bus station.
Group 2 - City Center Area: This group includes all the other downtown lots, their associated sidewalks, the top of the parking deck, and the sidewalks on the bridges over the Des Plaines River.
Group 3 - Municipal Area: This group includes the lots around City Hall and the Police Station and their associated sidewalks.
On Tuesday, November 12, 2024 at 10:00 A.M., four (4) sealed bids were received for each of the Snow Removal Groups. The bids were broken into a price per snow removal & salting event and salting-only event for each of the three groups. Pricing was provided for each year: 2025 through 2028. The bid summary is as follows, with the low bidder highlighted:
The low bid for Group 1: Commuter Area, is Porch Doctors, Inc., in the amount of $3,264.00 for snow removal and salting per event, and $1,465.00 for salting-only per event for 2025.
The low bid for Group 2: City Center Area, is ASE Illini-Scapes, Inc., in the amount of $3,250.00 for snow removal and salting per event, and $1,350.00 for salting-only per event for 2025.
The low bid for Group 3: Municipal Area, is ASE Illini-Scapes, Inc., in the amount of $1,700.00 for snow removal and salting per event, and $525.00 for salting-only per event for 2025.
For budgeting purposes, it is estimated that ten (10) ‘snow removal and salting’ events and ten (10) ‘salt-only’ events will take place in each year 2025 through 2028. The following funds will be charged:
Group 1 - Commuter Area: Parking Operations Fund / Contract Services (Org 52090020, Object 524200, total for 2025 - $47,290.00, total for 2026 - $48,700.00, total for 2027 - $50,160.00, total for 2028 - $51,680.00).
Group 2 - City Center Area: Parking Operations Fund / Contract Services (Org 52090020, Object 524200, total for 2025 - $46,000.00, total for 2026 - $49,180.00, total for 2027 - $51,890.00, total for 2028 - $54,640.00).
Group 3 - Municipal Area: Building and Grounds Fund / Contract Services (Org 01015000, Object 524200, total for 2025 - $22,250.00, total for 2026 - $24,510.00, total for $26,790.00, total for 2028 - $29,080.00).
RECOMMENDATION:
recommendation
Based on the above, it is recommended that the Mayor and City Council approve the Award of Contract for the 2025 - 2028 Snow Removal for the Commuter, City Center, and Municipal Parking Lots, while keeping the City’s option to renew each season, according to the following breakdown:
2025
Group 1 - Commuter Area: $32,640.00 for snow removal and salting events and $14,650.00 for salting-only events to Porch Doctors, Inc.
Group 2 - City Center Area: $32,500.00 for snow removal and salting events and $13,500 for salting-only events to ASE Illini-Scapes, Inc.
Group 3 - Municipal Area: $17,000.00 for snow removal and salting events and $5,250.00 for salting-only events to ASE Illini-Scapes, Inc.
2026
Group 1 - Commuter Area: $33,620.00 for snow removal and salting events and $15,080.00 for salting-only events to Porch Doctors, Inc.
Group 2 - City Center Area: $35,000.00 for snow removal and salting events and $14,180.00 for salting-only events to ASE Illini-Scapes, Inc.
Group 3 - Municipal Area: $19,000.00 for snow removal and salting events and $5,510.00 for salting-only events to ASE Illini-Scapes, Inc.
2027
Group 1 - Commuter Area: $34,620.00 for snow removal and salting events and $15,540.00 for salting-only events to Porch Doctors, Inc.
Group 2 - City Center Area: $37,000.00 for snow removal and salting events and $14,890.00 for salting-only events to ASE Illini-Scapes, Inc.
Group 3 - Municipal Area: $21,000.00 for snow removal and salting events and $5,790.00 for salting-only events to ASE Illini-Scapes, Inc.
2028
Group 1 - Commuter Area: $35,660.00 for snow removal and salting events and $16,020.00 for salting-only events to Porch Doctors, Inc.
Group 2 - City Center Area: $39,000.00 for snow removal and salting events and $15,640.00 for salting-only events to ASE Illini-Scapes, Inc.
Group 3 - Municipal Area: $23,000.00 for snow removal and salting events and $6,080.00 for salting-only events to ASE Illini-Scapes, Inc.
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