TO: Mayor and City Council
FROM: Beth Beatty, City Manager
SUBJECT:
title
Purchase of Two (2) Trailers for Haz-Mat use for the Joliet Fire Department from Morris Trailer for $64,904.00
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BACKGROUND:
On November 21, 2023, the 2024 City of Joliet's Budget was approved by City Council. Two (2) Van and Trailer combinations were funded in the budget for Haz-Mat deployment during emergency situations. JFD and Fleet Services considered several options and settled on an insulated trailer option that would be self-contained for several days. After a review of the City funds, it was determined that sufficient funds were available to commit to the two (2) partially up-fitted trailers.
The Public Safety Committee will review this matter.
CONCLUSION:
The City of Joliet Fire Department is looking to standardize their emergency response units, and these trailers will be part of the first two (2) combinations. Several styles and manufacturers were considered, with a custom enclosed unit selected. Numerous suppliers were contacted, with most declining the specifications or they were not authorized suppliers. Three quotes were submitted and provided below:
* $64,904.00 - Haul About ($32,452.00 X 2)
* $67,904.00 - US Cargo ($33,952.00 X 2)
* $79,713.50 - SLE Enclosed Trailers ($39,713.75 X 2 + delivery)
Morris Trailer is the local authorized supplier for Haul About Trailers and has a long-standing relationship with the City of Joliet. Sufficient funding exists in the Capital Improvements / Fire Department Fund (Org 30070020; Object: 557500) for this purchase.
Section 2-438 of the City of Joliet Code of Ordinances states that purchases whose estimated cost is in excess of $25,000.00 may be awarded without written specifications or bidding under certain circumstances. One of these circumstances apply:
(f) Purchases when authorized by a concurring vote of two-thirds (2/3) of the Mayor and City Council
RECOMMENDATION:
recommendation
Based upon the above, it is...
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