TO: Mayor and City Council
FROM: Beth Beatty, City Manager
SUBJECT:
title
Award of Contract to CDWG for the 2024 Getac Replacement Program for Public Safety in the Amount of $144,412.84.
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BACKGROUND:
Since 2019, the City of Joliet has used Getac semi-rugged laptops in Public Safety vehicles, utilizing the S410 model for the Police Department and the V110 model for the Fire Department. These devices are built to meet the City's specifications and are expected to provide an effective useful life span of approximately five years, thus the need to begin a Getac Replacement Program this year. The regular replacement of Getac devices is expected to take place on a regular five-year cycle beginning with 2024.
CONCLUSION:
In 2024, the City anticipates purchasing nineteen V110 devices, each accompanied by a bumper-to-bumper warranty, along with necessary peripheral items such as docks and vehicle adapter chargers. Additionally, twenty S410 devices will be acquired, also with bumper-to-bumper warranties, complemented by the required docking stations.
To ensure competitive pricing, the procurement of all equipment will be conducted using Sourcewell contract number 121923.
This item was recommended for City Council approval by the Communication, Technology and Information Systems Committee at the November 6, 2024 meeting.
Sufficient funds exist utilizing the IT Hardware/Software account (Org 22060020, Object 557700, Project F9124, $144,412.84).
Section 2-438 of the City of Joliet Code of Ordinances states that purchases whose estimated cost is in excess of twenty-five thousand dollars ($25,000.00) may be awarded without written specifications or bidding under certain circumstances. Two (2) of these circumstances apply:
(b) Purchases for additions to and repairs and maintenance of equipment owned by the City which may be more efficiently added to, repaired or maintained by a certain person;
(f) Purchases when authorized by a concurring vote of two-thirds (...
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