TO: Public Safety Committee
FROM: William Evans, Chief of Police
SUBJECT:
title
Request for Authorization to Upgrade the Joliet Police Department Community Room with a New Integrated Audio-Visual System Purchase in the amount of $59,042.37.
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BACKGROUND:
The Joliet Police Department Community Room is a multipurpose area that serves various functions. For example, the space is used to conduct department training, host community meetings, hold press conferences to name a few. However, the Audio-Visual System and technology have not been upgraded to keep up with current trends. This is hindering the room from being used to its full potential. All the improvements included in the proposal will offer a seamless operation and optimal performance. Funds are readily available for this purchase through a Public Safety Grant the City of Joliet received.
CONCLUSION:
AVDG is the sole supplier and was determined to best meet the city’s needs for improvements and upgrades to the Joliet Police Department Community Room.
Section 2-438 of the City of Joliet Code of Ordinance states that purchases over $25,000 may be awarded without written specifications under certain circumstances. Two (2) of these circumstances apply:
(a) Purchases which may only be practicably made from a single source.
(f) Purchases when authorized by a concurring vote of two-thirds (2/3) of the mayor and city council;
Funds will be charged utilizing 911 Grant Funds-ETSB Grant Fund in the amount of $59,042.37(Org:22060020, Object:557700, Project: F9124).
RECOMMENDATION:
recommendation
Based upon the above it is recommended that the Mayor and City Council approve the request for a new Integrated Audio-Visual System for the Joliet Police Department Community Room in the amount of $59,042.37.
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