TO: Mayor and City Council
FROM: Beth Beatty, City Manager
SUBJECT:
title
Award of Contract to Avolve Software for ProjectDox ePlan Review Software Annual Renewal in the Amount of $35,400.00
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BACKGROUND:
In 2021, the City partnered with Avolve to implement their ProjectDox ePlan solution in order to review development and building applications.
Avolve ProjectDox is a comprehensive plan review software often used in construction, engineering, and architecture. ProjectDox aims to improve productivity and enhance communication and collaboration within organizations. Key features include:
* Collaboration Tools: Real-time editing and sharing for efficient teamwork.
* Version Control: Tracks document changes and allows reverting to previous versions.
* Security Features: Robust access controls and encryption to protect sensitive information.
For Joliet, ProjectDox has improved processes by:
* Streamlined Document Management: Centralizes project documents for easier tracking.
* Improved Collaboration: Facilitates real-time feedback and revisions, speeding up timelines.
* Enhanced Transparency: Maintains a clear audit trail of submissions and revisions.
* Automated Workflows: Standardizes document review processes to reduce bottlenecks.
* Integrated Communication Tools: Keeps all parties updated on project status.
* Compliance Tracking: Ensures regulations are met with templates and checklists.
CONCLUSION:
Currently, ProjectDox is used by the building department to review all commercial and industrial permits: new builds, remodels, additions, signs, parking lots, accessory structures, and demolitions. It also covers residential new builds, some remodels, fences, all solar projects, and certain decks. Recent initiatives include Public Works engineering plan reviews and capital improvements plan reviews.
To enhance these capabilities, future endeavors will focus on integrating Laserfiche for improved document retention and collaboration, linking project do...
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