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File #: TMP-7845    Name:
Type: Agenda Item Status: Agenda Ready
File created: 10/23/2024 In control: Communication, Technology & Information Systems Committee
On agenda: 11/6/2024 Final action:
Title: Award of Contract to Granicus for Public Meeting Management Suite in the Amount of $69,885.54
Attachments: 1. Granicus Q-385232 for Meeting Management.pdf
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TO: Communication, Technology & Information Systems Committee

FROM: Chris Sternal, Director of IT

SUBJECT:
title
Award of Contract to Granicus for Public Meeting Management Suite in the Amount of $69,885.54
end

BACKGROUND:
In 2015, the City implemented a Granicus suite of products designed to enhance government transparency, efficiency, and engagement in public meetings.
1. Boards and Commissions: Manages the recruitment and activities of advisory boards, enhancing communication and transparency for public access.
2. Legistar: A comprehensive agenda management system that organizes and archives meeting agendas, minutes, and legislative documents for easy access.
3. Meeting Efficiency Suite: Integrates tools for scheduling, notifications, and follow-up actions to improve meeting productivity and collaboration.
4. Live Cast: Provides real-time streaming of government meetings, allowing public engagement and increasing transparency for those unable to attend.
5. Granicus Live Cast Encoding Software: Encodes video and audio for high-quality live streaming, ensuring effective broadcasting of meetings and events.
Together, these products create a cohesive ecosystem that enhances government functionality. Boards and Commissions and Legistar provide foundational support for managing governance processes, while the Meeting Efficiency Suite ensures that meetings are productive and well-communicated. Live Cast and the associated encoding software expand public engagement by making meetings accessible in real time, thus fostering greater transparency and accountability in local government.

CONCLUSION:
Currently, the Granicus meeting management suite facilitates the complete lifecycle of City Council meetings and various committee meetings, enabling staff to input agenda items electronically, allowing City Council members to review these items on iPads, and providing residents the opportunity to view meetings live on the City's website. The suite availability to city ...

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