TO: Mayor and City Council
FROM: Beth Beatty, City Manager
SUBJECT:
title
Award of Contract to Granicus for GovQA FOIA Software in the Amount of $27,747.68
end
BACKGROUND:
In 2017 the City began using the GovQA FOIA software from Granicus to respond to Freedom of Information Act requests. GovQA was deployed to all departments in the City and replaced all other methods of tracking and responding to FOIAs.
CONCLUSION:
The GovQA software is critical to the City’s ability to respond to an ever-increasing number of FOIA requests in a timely and efficient manner. This software is currently in use by all departments. This allows for multiple departments to work on one request simultaneously as well as track FOIAs from the beginning to end phases.
This item was recommended for City Council approval by the Communication, Technology and Information Systems Committee at the February 7, 2024 meeting.
Section 2-438 of the City of Joliet Code of Ordinance states that purchases over $25,000 may be awarded without written specifications under certain circumstances.
Three (3) of these circumstances apply:
(b) Purchases for additions to and repairs and maintenance of equipment owned by the city which may be more efficiently added to, repaired or maintained by a certain person;
(f) Purchases when authorized by a concurring vote of two-thirds (2/3) of the mayor and city council;
(g) Purchases of professional services.
Sufficient funds exist utilizing the IT Contractual Services Budget (Org 04001000, Object 524200,$27,747.68).
RECOMMENDATION:
recommendation
Based on the above, it is recommended that the Mayor and City Council award a contract to Granicus for GovQA FOIA software in the amount of $27,747.68.
end