TO: Communication, Technology and Information Systems Committee
FROM: Chris Sternal, Director of IT
SUBJECT:
title
Award of Contract to Lenovo for 2024 PC Lifecycle Program in the amount of $77,716.00
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BACKGROUND:
The City currently maintains a fleet of approximately 235 Lenovo laptops and 425 Lenovo desktops and applicable additional hardware such as docking stations, monitors and soundbars. The Information Technology Department has been maintaining the current fleet in an ad hoc basis, until the implementation of the PC Lifecycle program in 2023.
CONCLUSION:
By utilizing a PC Lifecycle Program, the IT Department will replace laptops every 4 years and desktops every 5 years, in addition to replacing peripherals on an as needed basis.
The ensure competitive pricing the laptop and desktop equipment will be purchased using the US-Midwestern Higher Edu Compact-MHEC-06302022 Master Contract.
Section 2-438 of the City of Joliet Code of Ordinance states that purchases over $25,000 may be awarded without written specifications under certain circumstances. Two (2) of these circumstances apply:
1. (b) Purchases for additions to and repairs and maintenance of equipment owned by the city which
may be more efficiently added to, repaired or maintained by a certain person;
2. (f) Purchases when authorized by a concurring vote of two-thirds (2/3) of the mayor and city council
Sufficient Funds exist utilizing the Information Technology Repairs and Maintenance budget (Org 04013000, Object 524300, $77,716.00)
RECOMMENDATION:
recommendation
It is recommended that this item be forwarded to City Council with a recommendation to approve.
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