TO: Mayor and City Council
FROM: Beth Beatty, City Manager
SUBJECT:
title
Award of Professional Services Agreement for the Commercial Water Service GIS Mapping Project - Contract 3 to Baxter & Woodman, Inc, in the amount of $145,000.00
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BACKGROUND:
The Public Utilities Department is continuing a multiyear effort to locate, survey, and map the City's commercial water service lines. The City Council previously approved the Commercial Water Service GIS Mapping Project Contract 1 on August 3, 2021, Contract 1, Amendment 1, on April 19, 2022, and Contract 2 on May 17, 2022. The Public Service Committee will review this matter.
CONCLUSION:
Contract 3 will extend the commercial water service mapping work into additional areas of the City (refer to attached map). The project scope for this third contract includes locating, GPS surveying, and GIS mapping of 900 water service valves and 90,000 linear feet of water service line piping. Proposals were requested from the following four firms with previously demonstrated GIS qualifications.
CONSULTANT PROPOSAL
Baxter & Woodman, Inc $145,000.00
TWiG Technologies $181,900.00
Environmental Design International inc. $237,750.00
Arcadis, U.S., Inc. $265,450.00
Section 2-438 of the City of Joliet Code of Ordinance states that purchases over $25,000.00 may be awarded without written specifications under certain circumstances. Two (2) of these circumstances apply:
(f) Purchases when authorized by a concurring vote of two-thirds (2/3) of the Mayor and City Council;
(g) Purchases of professional services.
Sufficient funds exist utilizing the Water & Sewer Operating Fund / Engineering Administration / Professional Services (Org 50080013, Object 523300, $145,000.00).
RECOMMENDATION:
recommendation
Based on the above, it is recommended that the Mayor and City Council approve the Professional Services Agreement for the Commercial Water Service GIS Mapping Project - Contract 3, in the amount of $145,000.00, ...
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