TO: Public Safety Committee
FROM: Jeff Carey, Chief of Fire
SUBJECT:
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Payment of First Due Invoice for Web Based Fire Inspection Services in the amount of $30,333.50
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BACKGROUND:
The Joliet Fire Department purchased a web-based Fire Inspection Program from First Due to streamline our inspection program and collect accurate data. This web-based system allows the Fire Department to access critical building data and pre-incident plans at the scene of an emergency. The First Due Fire Inspection Program was approved and purchased on June 20, 2023.
CONCLUSION:
The Joliet Fire Department received an invoice from Locality Media, Inc. a/k/a First Due in the amount of $30,333.50. This invoice is the annual subscription to the program that was purchased in June 2023. This is an annual contract and will be due every year unless cancelled.
Section 2-438 of the City of Joliet Code of Ordinances states that purchases over $25,000.00 may be awarded without written specifications or bidding under certain circumstances. Two of these circumstances apply:
(a) Purchases which may only be practicably made from a single source.
(f) Purchases when authorized by a concurring vote of two-thirds (2/3) of the mayor and city council.
(g) Purchases of professional services.
Sufficient funds exist for this project utilizing the Contractual Services Fund (Org 7001000, Object 524200, $30,333.50).
RECOMMENDATION:
recommendation
Based on the above, it is recommended the Mayor and City Council authorize the payment of the Locality Media, Inc. (First Due) Invoice, in the amount of $30,333.50.
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