TO: Mayor and City Council
FROM: Beth Beatty, City Manager
SUBJECT:
title
Approve the expansion for the Web Based Fire Inspection Program and payment to Locality Media, Inc. a/k/a First Due in the amount of $71,337.50
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BACKGROUND:
The Joliet Fire Department purchased a web-based Fire Inspection Program from First Due to streamline our inspection program and collect accurate data. This web-based system allows the Fire Department to access critical building data and pre-incident plans at the scene of an emergency. The First Due Fire Inspection Program was approved and purchased on June 20, 2023 in the amount of $30,333.50 (CM 371-24).
The Joliet Fire Department wishes to expand this program. The expansion of this program would include: Command, Incident Reporting, Events and Activities, Medication Tracking, Community Connect, Kno2 Hospital Connection Fee, First Arriving Integration, Premium Online Training and Implementation and Configuration Services. The prorated additional costs for this upgrade would be $71,337.50 paid from October 1, 2024 through June 2025. The original program in the amount of $30,333.50 is paid through June 2025. The Public Safety Committee will review this matter.
CONCLUSION:
This quote is an upgrade to the annual subscription that was purchased in June 2023. This quote includes the 9-month subscription of $55,837.50 and a one-time fee of $15,500.00 for a total of $71,337.50. This is an annual contract and will be due every year unless cancelled. The new subscription fee for the two subscriptions annually will be $104,783.50 starting in July 2025.
Section 2-438 of the City of Joliet Code of Ordinances states that purchases over $25,000.00 may be awarded without written specifications or bidding under certain circumstances. Three of these circumstances apply:
(a) Purchases which may only be practicably made from a single source.
(f) Purchases when authorized by a concurring vote of two-thirds (2/3) of the mayor and c...
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