TO: Mayor and City Council
FROM: Chris Sternal, Director of IT
SUBJECT:
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Award of Contract to CDWG for the Annual Renewal of Barracuda Cloud Backup Services, Cloud Archiving and Impersonation Protection in the Amount of $78,120.00
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BACKGROUND:
In 2014, the City adopted Barracuda Cloud Archiving Service to handle increasing email archiving demands due to FOIA requests, litigation holds, and legal discovery needs. Barracuda has since provided efficient access to archived emails, supporting staff in responding to these requests.
Additionally, Barracuda's Cloud-to-Cloud Backup Service has safeguarded the City's Microsoft 365 environment, ensuring data continuity and mitigating the risk of data loss.
Starting in 2025, the City will add Impersonation Protection to our suite of products. This new feature will enhance email security by detecting and blocking phishing and Business Email Compromise (BEC) attacks that impersonate trusted figures within the City.
CONCLUSION:
The City relies on Barracuda solutions for email archiving, data protection within Microsoft 365, and responding to various email-related requests. Staff is trained to independently access archived emails, improving overall efficiency.
The addition of Impersonation Protection in 2025 will further strengthen email security.
To ensure competitive pricing, the Barracuda services will be purchased through the Sourcewell 121923 Software for SPC Members contract.
This item was recommended for City Council approval by the Communication, Technology and Information Systems Committee at the February 5, 2025 meeting.
Section 2-438 of the City of Joliet Code of Ordinances states that purchases whose estimated cost is in excess of twenty-five thousand dollars ($25,000.00) may be awarded without written specifications or bidding under certain circumstances. Three of these circumstances apply:
(b) Purchases for additions to and repairs and maintenance of equipment owned by the City which may b...
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