TO: Mayor and City Council
FROM: Chris Sternal, Director of Information Technology
SUBJECT:
title
Award of Contract to CDWG for Mimecast Email and Web Security Annual Renewal in the Amount of $39,850.00
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BACKGROUND:
In April of 2020 the City of Joliet began using Mimecast, a comprehensive email and web security solution.
Mimecast offers several key benefits for email and web security:
1. Comprehensive Threat Protection: Blocks phishing, malware, and other email-based threats.
2. Spam Filtering: Reduces unwanted emails and potential threats.
3. Real-Time Threat Intelligence: Identifies and mitigates emerging threats quickly.
4. Web Security: Protects against harmful websites.
5. User-Friendly: Simple interface for administrators and users.
6. Compliance Support: Helps meet data privacy regulations.
CONCLUSION:
As external threats to the City’s technology infrastructure continue to grow, it is vital to maintain the use of Mimecast. Mimecast provides multiple layers of protection and is a fundamental component of the City’s security strategy.
The Sourcewell 121923 CDWG-Software (121923) purchasing agreement was used to secure fair pricing for this purchase.
This item was recommended for City Council approval by the Communication, Technology and Information Systems Committee at the January 8, 2025 meeting.
Section 2-438 of the City of Joliet Code of Ordinances states that purchases whose estimated cost is in excess of twenty-five thousand dollars ($25,000.00) may be awarded without written specifications or bidding under certain circumstances. Three of these circumstances apply:
(a) Purchases which may only be practicably made from a single source;
(f) Purchases when authorized by a concurring vote of two-thirds (⅔) of the mayor and city council;
(g) Purchases of professional services.
Sufficient funds exist utilizing the IT Contractual Services Budget (Org 04001000, Object 524200, $39,850.00).
RECOMMENDATION:
recommendation
Based on the above, it is recommended that the Mayor and City Council award a contract to CDWG for Mimecast Email and Web Security annual renewal in the Amount of $39,850.00.
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