TO: Mayor and City Council
FROM: Allison Swisher, Director of Public Utilities
SUBJECT:
title
Award of Contract for the 2025 Sewer Cleaning and Inspection Program to Pipe View America in the Amount of $528,650.00 and a Professional Services Agreement for Professional Engineering and Field Inspection Services to RJN Group Inc. in the Amount of $98,500.00
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BACKGROUND:
The annual sanitary sewer cleaning and inspection program focuses on both preventive maintenance and planning for future capital improvements. The program in 2025 includes thorough cleaning of approximately 26 miles of sewer mains and removal of any flow obstructions caused by tree roots, protruding service taps, or deteriorating pipe. The areas that are proposed for cleaning and inspection in the 2025 program are shown in the attached exhibit. Sewer cleaning is critical to maintaining efficient sewer flow and service reliability. The associated robotic video inspection process will document the cleaning process and provide valuable data for planning short-term and long-term rehabilitation projects. The inspection and cleaning program will begin in June and be completed by the end of the year. This is the final year of small diameter sewer cleaning and televising to complete the inspection of the system.
The Public Service Committee will review this matter.
CONCLUSION:
On Thursday, May 15, 2025, at 10:00 a.m., four (4) sealed bids were opened for the 2025 Sewer Cleaning and Inspection Program. The bid summary is as follows:
CONTRACTOR BID AMOUNT
Pipe View America $528,650.00
Visu-Sewer of Illinois $620,370.00
National Power Rodding $639,700.00
Precision Infrastructure $957,050.00
Engineer’s Estimate $647,310.00
The low bid from Pipe View America, in the amount of $528,650.00, is 18.3% below the engineer’s estimate. Pipe View America has completed similar services for nearby municipalities and received a good reference from the City of Aurora. Funds will be charged to the Water & Sewer Operations Fund / Contractual Services (Org 50080020, Object 524200, $528,650.00).
Additionally, Staff requested a proposal from RJN Group Inc. to supplement City staff for field inspection and professional engineering services required for the project. RJN Group Inc. has performed a similar role since 2015 and has assisted in conducting the Sanitary Sewer Investigation and Rehabilitation Program since 2014. RJN Group Inc. provided a proposal, in the amount of $98,500.00, to provide these services. The scope of work that RJN Group Inc. will provide generally consists of project management, field engineering services and completing GIS updates.
Section 2-438 of the City of Joliet Code of Ordinances states that purchases whose estimated cost is in excess of twenty-five thousand dollars ($25,000.00) may be awarded without written specifications or bidding under certain circumstances. Two (2) of these circumstances apply:
(f) Purchases when authorized by a concurring vote of two-thirds (2/3) of the Mayor and City Council;
(g) Purchases of Professional Services.
Funds will be charged to the Water & Sewer Operations Fund / Professional Services (Org 50080020, Object 523300, $98,500.00).
RECOMMENDATION:
recommendation
Based on the above, it is recommended that the Mayor and City Council take the following actions:
1. Award the Contract for the 2025 Sewer Cleaning and Inspection Program, in the amount of $528,650.00, on behalf of Pipe View America.
2. Award the Professional Services Agreement for Professional Engineering and Field Inspection Services, in the amount of $98,500.00, on behalf of RJN Group Inc.
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