TO: Mayor and City Council
FROM: Beth Beatty, City Manager
SUBJECT:
title
Award of Contract for the 2024 Utilities Department Electrical Maintenance to Elliott Electric, Inc.in the amount of $278,320.00
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BACKGROUND:
The City of Joliet Public Utilities Department routinely requires the services of a licensed electrical contractor to perform specialized services for critical City facilities which include but are not limited to multiple SCADA systems, instrumentation systems, and controls systems that operate the City’s water and wastewater systems. Staff is continually working to modernize the equipment and improve overall operational efficiencies.
Electrical maintenance support is performed on a continual basis. Due to the routine nature of this work, it is necessary to use the same contractor on a consistent basis. An electrical services Job Order Contract (JOC) provides an outline of the required electrical scope of services and provides additional protection for the City. The JOC also establishes a price agreement in a time and material format. This method of handling routine and specialized electrical projects is fiscally responsible and allows for more efficient completion of the work. The work covered under this agreement cannot be effectively competitively bid. The Public Service Committee will review this matter.
CONCLUSION:
Elliott Electric, Inc. currently performs this electrical work for the City and has performed this work for the past 25 years. Staff has been satisfied with the timeliness and quality of their work. The scope of work under this Contract requires detailed knowledge of the City’s facilities, including high voltage power supplies and low voltage data control systems (SCADA). Also included in this agreement is a one-hour response time for emergency services on a 24-hour basis.
The average hourly rate for 2024 is $129.00 which is a 4% increase from the 2023 rate and is effective until December 31, 2024. This rate includes the electrician, a work vehicle, and tools. The term of this Contract is January 1, 2024 through December 31, 2024, at which time the City of Joliet will have the option to extend the price agreement. The anticipated expenditures for the different facilities are as follows:
LOCATION _TOTAL
Eastside Wastewater Treatment Plant $55,664.00
Westside Wastewater Treatment Plant $55,664.00
Aux Sable Wastewater Treatment Plant $55,664.00
Water Production Facilities - Citywide $55,664.00
Wastewater Pumping Stations - Citywide $55,664.00
2024 Anticipated Expenditure: $278,320.00
Section 2-438 of the City of Joliet Code of Ordinances states that purchases over $25,000.00 may be awarded without written specifications or bidding under certain circumstances. Two (2) of these circumstances apply:
(b) Purchases for additions to and repairs and maintenance of equipment owned by the city which may be more efficiently added to, repaired or maintained by a certain person;
(f) Purchases when authorized by a concurring vote of two-thirds (2/3) of the Mayor and City Council.
Funds will be charged to the 2024 Water / Sewer Operating Fund / Eastside Treatment Plant / Contractual Services (Org 50080802, Object 524200 $55,664.00), Water / Sewer Operating Fund / Westside Treatment Plant / Contractual Services (Org 50080803, Object 524200, $55,664.00), Water / Sewer Operating Fund / Aux Sable Treatment Plant / Contractual Services (Org 50080804, Object 524200, $55,664.00), Water / Sewer Operating Fund / Lift Stations / Contractual Services (Org 50080031, Object 524200, $55,664.00), and Water / Sewer Operating Fund / Water / Contractual Services (Org 50080011, Object 524200, $55,664.00).
RECOMMENDATION:
recommendation
Based on the above, it is recommended that the Mayor and City Council award a Job Order Contracting Agreement for the Public Utilities Electrical Maintenance Service Agreement, in a time and material format not-to-exceed $278,320.00, on behalf of Elliott Electric, Inc.
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