TO: Mayor and City Council
FROM: Allison Swisher, Director of Public Utilities
SUBJECT:
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Award of Contract for the 2025 Sanitary Service Lateral Lining Program to Performance Pipelining Inc. in the Amount of $695,522.66 and Award of the 2025 Sanitary Service Lateral Professional Agreement to RJN Group in the Amount of $94,600.00
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BACKGROUND:
The City of Joliet owns and operates a wastewater collection system that consists of approximately 13,484 manholes and 592 miles of sanitary sewers with pipe diameters ranging from 4” to 72”. The age of the sewer system ranges from the late 1800s to present day. In 2016 the City completed a Utility Department Efficiency Study which recommended rehabilitating a minimum of 1% of the sewer mains in the system annually. Furthermore, the IEPA has stipulated in the NPDES permits for the City’s wastewater treatment plants that a Capacity Management Operations and Maintenance (CMOM) plan be implemented. This plan requires a program for reduction of inflow and infiltration. In order to meet the goals of the City’s approved efficiency study implementation plan and NPDES permits, a ten-year sewer rehabilitation program was prepared. The goals of the rehabilitation program are to restore the structural integrity of the system, reduce inflow and infiltration, and reduce the occurrence of basement back-ups.
On December 19, 2023, the Mayor and City Council awarded the 2024 Sanitary Rehabilitation Program for the Year 7 priority area: Bridal Wreath Acres, Stonegate, Black Road Acres, and Bevan Acres. The cured-in-place pipelining, manhole rehabilitation, and chemical grouting for this area was successfully completed in 2024 by National Power Rodding. The only rehabilitation remaining in the Year 7 priority area is the lining of service laterals.
Design drawings and bidding documents were prepared for service lateral lining and the invitation to bid was advertised in the Herald News on Thursday, December 19, 2024. The contract was advertised as a 3-year renewable contract that would be awarded based on the total price of all three years. The Public Service Committee will review this matter.
CONCLUSION:
On Tuesday, January 19, 2023, at 10:30 a.m., three (3) sealed bids were received for the 2025 - 2027 Sanitary Sewer Lateral Lining Program. The bid summary is as follows:
CONTRACTOR BID AMOUNT
Performance Pipelining Inc., Ottawa, IL $2,132,629.96
Hoerr Construction Inc., Goodfield, IL $2,358,050.00
BLD Services, LLC, Kenner, LA $2,878,039.50*
Engineer’s Estimate $3,053,008.00
*The bid submitted by BLD Services, LLC was corrected from the “as-read” amount at the bid opening. There was a mathematical error in the bid amount of the Bid Opening documents. The Bid Amount shown in the table above is the corrected amount.
The low bid from Performance Pipelining Inc., in the amount of $2,132,629.96, is 30.1% below the engineer’s estimate. Performance Pipelining Inc. has previously completed similar work for the City, and we are confident they will successfully complete this project. The City will only be awarding the 2025 Base Bid amount of $695,522.66 at this time. The contract provides the City the option to renew the contract with Performance Pipelining Inc. in 2026 and 2027 for the remaining bid amount.
Funds will be charged to the 2025 Water & Sewer Improvement Fund / Sewer Collection / Construction (Org 50180020, Object 557200, $695,522.66).
Included with this Contract Award is the 2025 Sanitary Service Lateral Professional Services Agreement with RJN Group, for an amount not to exceed $94,600.00, for construction administration and resident engineering services. During construction RJN Group will provide construction related engineering services including construction inspection, contractor submittal reviews, respond to contractor requests for information, review pay requests, attend monthly meetings, and review post construction televising for quality assurance.
Funds will be charged to the 2025 Water & Sewer Improvement Fund / Sewer Collection / Professional Services (Org 50180020, Object 557200, $94,600.00).
Section 2-438 of the City of Joliet Code of Ordinances states that purchases whose estimated cost is in excess of twenty-five thousand dollars ($25,000.00) may be awarded without written specifications or bidding under certain circumstances. Two (2) of these circumstances apply:
(f) Purchases when authorized by a concurring vote of two-thirds (2/3) of the Mayor and City Council;
(g) Purchases of Professional Services.
RECOMMENDATION:
recommendation
Based on the above, it is recommended that the Mayor and City Council take the following actions:
1. Award the Contract for the Sanitary Service Lateral Lining Program, in the amount of $695,522.66, on behalf of Performance Pipelining Inc.
2. Approve the Professional Services Agreement for the 2025 Sanitary Service Lateral Program, in the amount of $94,600.00, on behalf of RJN Group.
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