TO: Mayor and City Council
FROM: Greg Ruddy, Director of Public Works
SUBJECT:
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Award of Contract for the 2026 Motor Fuel Purchase to Al Warren Oil Company Inc.
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BACKGROUND:
The City of Joliet purchases approximately 375,000 gallons of unleaded gasoline, 25,000 gallons of grade #1 diesel, 125,000 of grade #2 diesel, and 6,000 gallons of diesel exhaust fluid (DEF) on an annual basis. Bids were solicited to provide fuel for calendar year 2026.
The Public Service Committee will review this matter.
CONCLUSION:
On Tuesday, January 6, 2026 at 10:00 A.M., two (2) bids were received. The bids were opened and read publicly by the City Clerk’s office. The bid summary of pricing of fuel for calendar year 2026 is as follows:
The total cost of fuel for the 2026 calendar year will be based on actual usage but is estimated at $1,291,600.00.
Section 2-438 of the City of Joliet Code of Ordinances states that purchases whose estimated cost is in excess of twenty-five thousand dollars ($25,000.00) may be awarded without written specifications or bidding under certain circumstances. One (1) of these circumstances apply:
(f) Purchases when authorized by a concurring vote of two-thirds (2/3) of the Mayor and City Council.
Funds are available in the General Fund Fleet Services (Org 09016000, Object 536261 for Diesel Fuel and Object Code 536260 for Unleaded Fuel.).
RECOMMENDATION:
recommendation
Based upon the above, it is recommended that the Mayor and City Council take the following actions:
1. Approve the award to purchase unleaded fuel from Al Warren Oil Company Inc. utilizing fixed pricing for $2.2540 per gallon.
2. Approve the award to purchase Grade #1 Diesel Fuel from Al Warren Oil Company Inc. utilizing fixed pricing for $3.8390 per gallon and Grade #2 Diesel Fuel from Al Warren Oil Company Inc. utilizing fixed pricing for $2.7190 per gallon.
3. Approve the award to purchase Diesel Exhaust Fluid (DEF) from Al Warren Oil Company Inc. utilizing fixed pricing for $1.75 per gallon.
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