TO: Communication, Technology & Information Systems Committee
FROM: Chris Sternal, Director of IT
SUBJECT:
title
Award of Contract to RTA for the Renewal of Fleet360 Fleet Management Software Amount of $50,273.64
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BACKGROUND:
The City maintains a diverse fleet of vehicles that support internal departments and external partners. Since the adoption of Fleet360 last year, the system has been fully implemented and is now used daily to manage fleet operations. Fleet360 provides enhanced capabilities for tracking routine service, repairs, and warranty claims. Its successful deployment has strengthened operational efficiency and improved visibility into fleet maintenance activities. Continued use of Fleet360 is essential to sustaining these improvements and supporting ongoing fleet management needs.
CONCLUSION:
Renewing Fleet360 will ensure continued support for the City’s fleet operations, sustaining the efficiency and coordination achieved since the system’s implementation last year. Fleet360 now plays an integral role in managing routine service, repairs, warranty tracking, and services provided to external partners. Maintaining this platform supports long-term operational stability and aligns with the City’s goals for modernization and improved service delivery.
Section 2-438 of the City of Joliet Code of Ordinances states that purchases whose estimated cost is in excess of twenty-five thousand dollars ($25,000.00) may be awarded without written specifications or bidding under certain circumstances. Three of these circumstances apply:
(b) Purchases for additions to and repairs and maintenance of equipment owned by the City which may be more efficiently added to, repaired or maintained by a certain person;
(f) Purchases when authorized by a concurring vote of two-thirds of the Mayor and City Council;
(g) Purchases of professional services.
Sufficient Funds exist utilizing the Information Technology Applications Contractual Services budget (ORG: 04012000, OBJ 524200, $50,273.64)
RECOMMENDATION:
recommendation
It is recommended that this item be forwarded to City Council with a recommendation to approve.
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