TO: Mayor and City Council
FROM: Allison Swisher, Director of Public Utilities
SUBJECT:
title
Approval of Amendment No. 2 for the IDOT - I80 Reconstruction Coordination and Joliet Water and Sewer Relocation Feasibility Study Professional Services Agreement to V3 Companies in the Amount of $182,933.00
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BACKGROUND:
The Illinois Department of Transportation is currently in detailed design to reconstruct I80 from Chicago Street to just west of Center Street, including replacement of the I80 bridge over the Des Plaines River. IDOT’s project creates many utility conflicts with the City’s water, sanitary sewer, and storm sewer systems. A consultant was needed to complete the tasks of preliminary coordination with IDOT and to complete a detailed utility conflict review. In July of 2023 the Public Utilities Department published a Request for Qualifications (RFQ) for Professional Municipal Services, of which Utility Design Engineering was one of the categories of the RFQ. Twenty-three consultants submitted qualifications for consideration for the Utility Design Engineering category, and upon review of the qualifications, V3 Companies was determined to be the best fit for this project.
On January 18, 2024 a purchase order was issued to V3 for plan review of IDOT’s preliminary drawings to establish the scope of needed water and sanitary sewer relocations and to assist the City with coordination of the utility relocation work with IDOT. Subsequently, Amendment No. 1 was approved for completion of detailed design of the water and sewer relocations for the first group of IDOT contracts, stormwater analysis and storm sewer conflict evaluation, and continued assistance with IDOT coordination. Attached is an exhibit showing the IDOT contracts for the I-80 Bridge Relocation Project.
The Public Service Committee will review this matter.
CONCLUSION:
Amendment No. 2, in the amount of $182,933.00, provides funding to complete the design of water and sewer relocations between the Des Plaines River and the Chicago Street Interchange (IDOT contracts 62R23, 62F94 & 62W95). The City of Joliet and the Illinois Department of Transportation are developing an Inter-Governmental Agreement which is anticipated to be approved in the Summer of 2025 which will include a provision that all City expenses for this project will be reimbursed by IDOT.
Sufficient funds exist utilizing the Water and Sewer Improvement Fund / Engineering Administration / Professional Services (Org 50180013, Object 557200, $182,933.00, Project 16023).
RECOMMENDATION:
recommendation
Based on the above, it is recommended that the Mayor and City Council approve Amendment No. 2 for the IDOT I80 Reconstruction Coordination and Joliet Water and Sewer Relocation Feasibility Study Professional Services Agreement, in the amount of $182,933.00, on behalf of V3 Companies.
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