TO: Mayor and City Council
FROM: Allison Swisher, Director of Public Utilities
SUBJECT:
title
Award of Professional Services Agreement for Safety Consulting Services to Sheffield Safety & Loss Control LLC in the Amount of $485,750.00
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BACKGROUND:
In 2019, a safety program was initiated in the Department of Public Utilities which included on-site safety consulting services, preparation of a safety manual, development of personal protective equipment programs, formation of a safety committee, and employee training. Sheffield Safety & Loss Control LLC was selected using a qualifications-based selection process to implement the annual safety program. In 2025, the program was expanded to include all City departments with the exception of the police and fire departments which already have established safety programs. It is recommended that the program be continued for 2026.
The Public Service Committee will review this matter.
CONCLUSION:
Sheffield Safety & Loss Control LLC has provided a proposal to provide safety consulting services for 2026. The City has been satisfied with the services provided by Sheffield Safety & Loss Control LLC and improved safety has been achieved through implementation of a PPE program and employee training. The Professional Services Agreement for the program, for an amount not to exceed $485,750.00, represents the cost of conducting any additional workplace hazard assessments, maintaining the safety manual as needed, providing on-site safety consulting services, implementing the personal protective equipment program, conducting or coordinating on-site training, preparing confined space and lock-out tag out programs for the public utilities and public works departments, maintaining the facility Safety Data Sheets and right to know procedures in the KHA database, conducting audits, conducting facility inspections, and leading department safety committee meetings.
Section 2-438 of the City of Joliet Code of Ordinances states that purchases whose estimated cost is in excess of twenty-five thousand dollars ($25,000.00) may be awarded without written specifications or bidding under certain circumstances. Two (2) of these circumstances apply:
(f) Purchases when authorized by a concurring vote of two-thirds (2/3) of the Mayor and City Council;
(g) Purchases of professional services
Funds will be charged to the Water & Sewer Operating Fund / Professional Services (Org 50080010, Object 523300, $235,675.00) and the General Fund / Human Resources / Professional Services (Org 10210160, Object 523300, $250,075.00).
RECOMMENDATION:
recommendation
Based on the above, it is recommended that the Mayor and City Council approve the Professional Services Agreement for Safety Consulting Services, in the amount of $485,750.00, on behalf of Sheffield Safety & Loss Control LLC.
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