TO: Mayor and City Council
FROM: Allison Swisher, Director of Public Utilities
SUBJECT:
title
Approval of Amendment No. 3 to the Professional Services Agreement for the 2025 Water Main Rehabilitation Program for Construction Support and GIS Services to Baxter & Woodman Inc. for the Not-to-Exceed amount of $58,976.00
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BACKGROUND:
On September 19, 2023, the Mayor and City Council approved a Professional Services Agreement with Baxter & Woodman Inc., in the amount of $846,500.00, for preliminary design of the 2025 Water Main Rehabilitation Program. Subsequently, Amendment No. 1 was approved for detailed design and bidding services in the amount of $1,434,700.00, and Amendment No. 2 was approved for construction engineering support services in the amount of $372,828.00.
The work for the 2025 water main replacement program has recently been completed, and Amendment No. 3 is presented for additional construction support and GIS services required to complete the 2025 water main replacement program.
The Public Service Committee will review this matter.
CONCLUSION:
Baxter & Woodman Inc. has submitted Amendment No. 3 to the original engineering services agreement for additional construction support and GIS services required to complete the 2025 water main replacement program, for the not-to-exceed amount of $58,976.00, bringing the total contract value to $2,713,004.00. During construction of the program, additional engineering services were required for:
Design Support
• Railroad Street Project - Design revisions for Change Order 1, IDOT permit changes, coordination with CSX/Hawkeye Land Management, and MOT revisions.
• North Downtown Project - Design revisions and BNSF, IEPA, and IDOT permitting coordination for the BNSF railroad crossing design revisions on Scott Street.
• Additional permit assistance to coordinate with the IEPA for new supplemental permit requirements.
GIS Field Support
• Additional GIS field support for the Emerald Lawns Phase 1, Glenwood Manor, Marquette Park, Midland and Campbell, Upper Bluff, and Virginia Phase 1 projects.
Construction Record Drawings
• GIS as-built files required additional processing to meet City specifications
Funds will be charged to the Water Main Replacement Fund / Professional Services (Org 53880000, Object 557200, $58,976.00).
RECOMMENDATION:
recommendation
Based on the above, it is recommended that the Mayor and City Council approve Amendment No. 3 to the Professional Services Agreement for additional construction engineering support and GIS services for the 2025 Water Main Rehabilitation Program, for the not-to-exceed amount of $58,976.00, on behalf of Baxter & Woodman Inc.
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