TO: Mayor and City Council
FROM: Beth Beatty, City Manager
SUBJECT:
title
Request for Authorization to Upgrade FARO Scanner for the Police Department for $65,340.00
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BACKGROUND:
The Police Department has been using the FARO Scanner since 2017 for processing major crime incidents, which has been extremely vital in digitally preserving crime scenes for later analysis. The FARO Scanner has also been used in major crashes involving significant injuries or death. The Police Department’s Investigators, Evidence Technicians, and Crash Reconstructionist spend countless hours photographing, measuring, mapping, and analyzing scenes. This item was reviewed at the Public Safety Committee Meeting held on October 1, 2024 and recommended to the full Council for approval.
CONCLUSION:
Upgrading the FARO Scanner will allow faster digital scans along with better integration with other products.
The FARO Scanner upgrade will be funded by revenue collected from the Law Enforcement Fund (Org: 22160020, Object: 536106, Project: DUI).
If the contract is signed by October 25, 2024, the unit will be discounted $16,184.00, for a total of $49,234.11. Otherwise, the cost of the unit will be $65,340.00
Vendor Total Price
FARO Technologies Inc $49,234.11
FARO Technologies is a sole source provider.
The quote is attached for review.
In accordance with section 2-438 of the City of Joliet Code of Ordinances which states that purchases whose estimated cost is in excess of $25,000.00 may be awarded without written specifications or bidding under certain circumstances. Two of these circumstances apply:
(c) Purchases of equipment which, by reason of training of city personnel or an inventory of replacement parts maintained by the city, are compatible with the existing equipment owned by the city.
(f) Purchases when authorized by a concurring vote of two-thirds (2/3) of the Mayor and City Council.
There are currently funds available from Org Code: 22160020, Object Code: 536106, Project Code: DUI.
RECOMMENDATION:
recommendation
Based on the above, it is recommended that the Mayor and City Council authorize the purchase of the FARO Scanner upgrade in the amount of $49,234.11 unless the contract is signed after October 25, 2024, then the cost will be $65,340.00. The product will be purchased from FARO Technologies Inc., 125 Technology Park, Lake Mary, Florida.
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