TO: Mayor and City Council
FROM: Greg Ruddy, Director of Public Works
SUBJECT:
title
Approval of Purchase of Four (4) Heavy-Duty Dump-Plow Bodies from Henderson Products in the Amount $565,424.20
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BACKGROUND:
As part of the ongoing Citywide vehicle replacement plan, the Department of Public Works has budgeted for the purchase of four (4) full size plow trucks in 2026. The timelines to source truck chassis and subsequently complete upfit on them with dump-plow bodies has been excessive over the last several years.
Chassis for these four (4) vehicles are expected to be delivered in mid-2026. Long lead times for the dump bodies still exist with several suppliers into the 2027 calendar year. There exists an opportunity to receive the four (4) bodies in the 3rd quarter of 2026 through the City’s current supplier, who offers consortium pricing. Prior purchases with this supplier have been of high quality and delivered in a timely manner. To obtain this preferred build slot and savings, Fleet Services will need to advance the purchase of these four (4) up-fit bodies to December 1, 2025. Purchasing the dump bodies at this time will allow the trucks to be placed into service for the 2026-2027 snow season.
The Public Service Committee will review this matter.
CONCLUSION:
The four (4) dump-plow bodies were quoted via NPP / Government Consortium pricing and if purchased now, will be completed prior to the 2026-2027 snow season. Other sources are indicating 2027 delivery at best and have quoted higher pricing. Additionally, a 3.5% cost savings can be made by paying for the units prior to receiving them as shown below:
• $565,424.20 - NPP / Government Pricing with 3.5% pre-payment discount and additional discretionary dealer discount of 1.9%
§ $141,356.05 per unit
o $597,683.84 - NPP / Government Pricing ($149,420.96 per unit)
o $724,512.00 - Cost without NPP or discounts ($181,128.00 per unit)
After a review of Fleet Capital Improvement Funding, sufficient funds will be available for this purchase in the 2025 Budget (Org 30010160, Obj 557500, $565,424.40). After the 2026 Budget is approved and implemented in January, the funding will be replaced from 2026 Vehicle Replacement Funds.
Section 2-438 of the City of Joliet Code of Ordinances states that purchases whose estimated cost is in excess of twenty-five thousand dollars ($25,000.00) may be awarded without written specifications or bidding under certain circumstances. One (1) of these circumstances apply:
(f) Purchases when authorized by a concurring vote of two-thirds (2/3) of the Mayor and City Council.
RECOMMENDATION:
recommendation
Based upon the above, it is recommended that the Mayor and City Council approve the purchase of four (4) Heavy-Duty Dump-Plow Bodies from Henderson Products in the amount of $565,424.20.
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