TO: Mayor and City Council
FROM: Beth Beatty, City Manager
SUBJECT:
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Award of Professional Services Agreement for Engineering Design Services for the Fairmont Water and Sanitary Sewer Extension Project to V3 Companies in the amount of $76,765.00
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BACKGROUND:
Will County was awarded grant funds under the American Rescue Plan Act (ARPA) that are to be utilized for populations, industries, sectors, and specific agencies affected by the COVID-19 pandemic. These grant funds have been made available on a reimbursement basis for various infrastructure projects within the County. ARPA funds in the amount of $2,055,000 were set aside for the Fairmont Water and Sewer Extension Project. The City of Joliet, as owner of the Fairmont Water & Sewer System, will be the subrecipient of these funds and will design, construct and own the improvements.
The sanitary sewer scope of work for this project includes extending a sanitary sewer along State Street from Bruce Road south to just north of South Avenue, extending a sanitary sewer along Godfrey Avenue east to Brassel Street, and then south along Brassel Street to just north of North Avenue. The water main scope of work for this project includes extending a water main along State Street from Bruce Road to South Avenue, installing a new water main along Brassel Street to connect the water main on Bruce Road to the water main at North Avenue, and extending a watermain along Godfrey Avenue from the dead end to the proposed watermain along Brassel Street. See the included exhibit showing the location and scope of work.
The City requested a proposal from V3 Companies to design and bid this project. V3 Companies has completed similar work for the City and is also one of the short listed engineering companies for water and sewer design engineering from the Public Utilities Municipal Services RFQ completed in 2023.
The Public Service Committee will review this matter.
CONCLUSION:
V3 Companies has submitted a proposal to design and bid this project. The City will contract directly with V3 Companies and submit invoices to Will County for reimbursement according to the Subrecipient Grant Agreement.
Section 2-438 of the City of Joliet Code of Ordinance states that purchases over $25,000.00 may be awarded without written specifications under certain circumstances. Two (2) of these circumstances apply:
(f) Purchases when authorized by a concurring vote of two-thirds (2/3) of the Mayor and City Council;
(g) Purchases of professional services.
Funds will be charged to the Water and Sewer Improvement Fund / Engineering Administration / Professional Services (Org 50180013, Object 557200, $76,765.00).
RECOMMENDATION:
recommendation
Based on the above, it is recommended that the Mayor and City Council approve the Professional Services Agreement for the Fairmont Water and Sanitary Sewer Extension Project, in the amount of $76,765.00, on behalf of V3 Companies.
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