TO: Mayor and City Council
FROM: Beth Beatty, City Manager
SUBJECT:
title
Award of Contract for the Forest Park Phase 3 Water Main Improvements Project to M & J Underground Inc. in the amount of $4,964,950.00
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BACKGROUND:
On January 5, 2021, the Mayor and City Council approved Resolution No. 7613, committing to water conservation through the reduction of non-revenue water in order to comply with the allocation requirements of the Level of Lake Michigan Act, 615 ILCS 50, and the corresponding State regulations. A condition of the City’s Lake Michigan water allocation permit is completion of the City’s Non-Revenue Water Reduction Plan. A major component of this Plan is water main replacement. The water main replacement, estimated at approximately 3% per year, must be sufficient to achieve the reduction of non-revenue water from the City’s water system to not more than 10 percent by the year 2030.
The 2024 Water Main Replacement Program consists of 18 contracts to replace a total of approximately 33 miles of water main, at an as-bid cost of approximately $83,500,000. The Forest Park Phase 3 Water Main Improvements Project was identified to be completed as part of this program. The project consists of replacing approximately 13,800 linear feet of water main in various sizes on Antram Ave (Woodruff Rd to dead end); Holmes Ave (Woodruff Rd to dead end); Cutter Ave (Woodruff Rd to Fairchild Ave); Gould St; Clark St (Demmond St to Woodruff Rd); Hague St (Demmond St to Woodruff Rd); Gage St (Demmond St to Wisconsin St); Demmond St (Gould St to Gage St); Demmond Ct; Woodruff Rd (Cutter Ave to McKay St); Ada St (Cutter Ave to east end); Wisconsin St (Cutter Ave to Gage St); Fairchild Ave (Cutter Ave to Clark St); and connection between Antram Ave and Cutter Ave. Included in this memo is an exhibit showing the project location.
Design drawings and bidding documents were prepared and the invitation to bid for the project was advertised in the Joliet Herald-News on Thursday, October 19, 2023. The Public Service Committee reviewed this memo at the January 2, 2024 meeting and recommended for approval by full Council.
CONCLUSION:
On Tuesday, December 5, 2023, at 2:00 p.m., seven (7) sealed bids were received for the Forest Park Phase 3 Water Main Improvements Project. The bid summary is as follows:
CONTRACTOR BID AMOUNT
M & J Underground Inc., Monee, IL $4,964,950.00*
Steve Spiess Construction Inc., Frankfort, IL $5,388,970.80
Construction by Camco, Inc., Joliet, IL $5,579,021.03
P.T. Ferro Construction Co., Joliet, IL $5,661,903.59
Austin Tyler Construction Inc., Elwood, IL $5,980,325.16
Benchmark Construction, Co., Bartlett, IL $6,318,291.00
D Construction Inc., Coal City, IL $7,766,532.00
Engineer’s Estimate $5,423,000.00
* denotes corrected amount after mathematical errors were corrected
The low bid from M & J Underground Inc., in the amount of $4,964,950.00, is 8.45% below the engineer’s estimate. M & J Underground Inc. has previously completed similar work for other local municipalities and completed this work to their satisfaction.
Funds will be charged to the Water Main Replacement Fund (Org 53880000, Object 557200, $4,964,950.00).
RECOMMENDATION:
recommendation
Based on the above, the Administration recommends that the Mayor and City Council award the Contract for the Forest Park Phase 3 Water Main Improvements Project, in the amount of $4,964,950.00, on behalf of M & J Underground Inc.
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