TO: Mayor and City Council
FROM: Beth Beatty, City Manager
SUBJECT:
title
Award of Professional Services Agreement for Pre-Treatment Program Assistance to Baxter & Woodman Inc. in the amount of $120,000.00
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BACKGROUND:
The City’s NPDES (discharge) permits for the Westside, Eastside, and Aux Sable Wastewater Plants include special conditions that require the City of Joliet to comply with USEPA pre-treatment standards. Since the inception of the pretreatment program, the City has relied on consultants to assist the plant operations staff with various tasks best suited for a specialized pretreatment engineer.
In August of 2023 the Public Utilities Department advertised a “General Municipal Services” RFQ, in which pretreatment was one of the work scope categories. Four (4) firms submitted for the pretreatment work scope, and upon review of the submittals, staff short listed 2 firms for pretreatment: Baxter & Woodman Inc. and Arcadis US Inc. These two (2) firms were further evaluated based on interviews and prior experience and Baxter & Woodman Inc. was deemed to be the best fit for the City’s needs. Baxter & Woodman Inc. was requested to provide a proposal to provide the 2024 pretreatment services.
The Public Service Committee will review this matter.
CONCLUSION:
The pretreatment scope of services included in Baxter & Woodman Inc.’s proposal includes: USEPA audit prep and attendance, facility inspections, compliance assistance, permit renewal, and general assistance tasks. Baxter & Woodman Inc. has submitted a proposal to complete these tasks for an amount not to exceed $120,000.00.
Section 2-438 of the City of Joliet Code of Ordinance states that purchases over $25,000.00 may be awarded without written specifications under certain circumstances. Two (2) of these circumstances apply:
(f) Purchases when authorized by a concurring vote of two-thirds (2/3) of the Mayor and City Council;
(g) Purchases of professional services.
Funds will be charged to the Water & Sewer Operations Fund / Plant Ops Administration / Professional Services (Org 50080310, Object 557200, $120,000.00).
RECOMMENDATION:
recommendation
Based on the above, it is recommended that the Mayor and City Council approve the Professional Services Agreement for pre-treatment program assistance, in an amount not to exceed $120,000.00, on behalf of Baxter & Woodman Inc.
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