TO: Mayor and City Council
FROM: Beth Beatty, City Manager
SUBJECT:
title
Approve the Professional Services, Purchase, and Installation of a 12.5-ton RTU (Rooftop Unit) for the Joliet Area Historical Museum to Sendra Service Corp. in the Amount of $31,970.00
end
BACKGROUND:
The Joliet Area Historical Museum building at 204 N Ottawa Street is owned by the City of Joliet. The City is responsible for the HVAC units at the building. This unit is beyond its life expectancy, is no longer working, and can’t be repaired. We currently provide temporary air conditioning units throughout the summer as needed.
CONCLUSION:
The City of Joliet is seeking approval of purchase for an HVAC 12.5-ton RTU for the Joliet Area Historical Museum. Staff contacted four vendors to obtain quotes for the scope of work. Four returned proposals. Staff is recommending the purchase be approved and awarded to Sendra Service Corp. in the amount of $31,970.00. Original projected estimates were $50,000.00. The 2024 Building & Grounds Budget provides funding for this replacement unit (Org 01015000, Obj 524300, $31,970.00).
Company Proposal Amount
Sendra Service Corp. $31,970.00
Omega Plumbing, Heating, and Cooling $36,600.00
Johansen & Anderson $39,545.00
Anchor $81,935.50
Section 2-438 of the City of Joliet Code of Ordinances states that purchases over twenty-five thousand dollars ($25,000.00) may be awarded without written specifications under certain circumstances. Two (2) of these circumstances apply:
(f) Purchases when authorized by a concurring vote of two-thirds (2/3) of the
Mayor and City Council.
(g) Purchases of professional services.
Funds will be charged to Buildings & Grounds Repairs & Maintenance (Org 01015000, Object 524300, $31,970.00).
RECOMMENDATION:
recommendation
Based on the above, it is recommended that the Mayor and City Council approve the purchase of an HVAC 12.5-ton rooftop unit for the Joliet Area Historical Museum in the amount of $31,970.00 to Sendra Service Corp.
end