TO: Mayor and City Council
FROM: Allison Swisher, Director of Public Utilities
SUBJECT:
title
Approval of Change Order No. 3 for the Lead Service Line Replacement Phase 4 Contract to Stip Bros. Excavating Inc. in the Amount of $89,410.00
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BACKGROUND:
On February 23, 2023, the Mayor and City Council awarded a Contract for the Lead Service Line Replacement Phase 4 project, in the amount of $1,051,700.25, on behalf of Stip Bros. Excavating Inc., based on the Unit Prices provided in their bid. Change Order No. 1 was previously approved for $111,800.00 on February 18, 2025. Change Order No. 2 was previously approved for $95,750.00 on May 6, 2025.
The Public Service Committee will review this matter.
CONCLUSION:
Change Order No. 3 is a change order with a net increase in the amount of $89,410.00 and is based on the projected additional quantities of pay items planned to be installed to complete additional lead service line replacements. The goal of the Phase 4 Lead Service Line Replacement Program is to replace lead water services disturbed during leak repair and to replace lead water services identified during inventory inspections. This contract is generally an on-call contract to replace lead services as they are identified in the field. The proposed quantity adjustments cover completed work to date and provide an additional amount for potential future work performed under those pay items order for the following:
• Project management
• Water service line type L, 1-inch
• Water service connection on private property - basement / crawl space
• Restoration of lawns and parkways
Also included in this change order is a time extension for extension of the contract.
Sufficient funds are available for this project in the IEPA Loan Fund / Lead Service Line Replacement Phase 4 (Org 53680000, Object 557200, $89,410.00). This loan is 100% principal forgiveness.
RECOMMENDATION:
recommendation
Based on the above, it is recommended that the Mayor and City Council approve Change Order No. 3 to the Lead Service Line Replacement Phase 4 Contract, in the amount of $89,410.00, to Stip Bros. Excavating Inc.
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