TO: Mayor and City Council
FROM: Chris Sternal, Director of IT
SUBJECT:
title
Award of Contract to Lenovo for 2026 PC Lifecycle Program in the Amount of $85,000.00
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BACKGROUND:
The City continues to maintain a robust inventory of Lenovo laptops and desktops, along with essential peripherals such as docking stations, monitors, and soundbars. To ensure optimal performance and security, the IT Department follows a structured PC Lifecycle Program, replacing laptops every four years and desktops every five years. Peripherals are updated as needed to support evolving technology requirements.
CONCLUSION:
For 2026, we propose to allocate $85,000 to support the ongoing replacement and upgrade of our computing assets. This funding will enable us to maintain a modern, reliable fleet, minimize downtime, and ensure compatibility with current software and security standards. All equipment purchases will be made under the IL-MHEC-06302022 contract, which guarantees competitive pricing and compliance with procurement regulations.
This item was recommended for City Council approval by the Communication, Technology and Information Systems Committee at the August 5, 2026 meeting.
Section 2-438 of the City of Joliet Code of Ordinances states that purchases whose estimated cost is in excess of twenty-five thousand dollars ($25,000.00) may be awarded without written specifications or bidding under certain circumstances. Three of these circumstances apply:
(b) Purchases for additions to and repairs and maintenance of equipment owned by the City which may be more efficiently added to, repaired or maintained by a certain person;
(f) Purchases when authorized by a concurring vote of two-thirds of the Mayor and City Council;
Sufficient Funds exist utilizing the Information Technology Infrastructure Repairs and Maintenance budget (Org 04013000, Object 524300, $85,000.00)
RECOMMENDATION:
recommendation
Based on the above, it is recommended that the Mayor and City Council award a contract to Lenovo for 2026 PC lifecycle program in the amount of $85,000.00.
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