TO: Mayor and City Council
FROM: Beth Beatty, City Manager
SUBJECT:
title
Amendment No. 1 for the IDOT - I80 Reconstruction Coordination: Joliet Water and Sewer Relocation Feasibility Study Professional Services Agreement to V3 Companies in the amount of $189,000.00
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BACKGROUND:
The Illinois Department of Transportation is currently in detailed design to reconstruct I80 from Chicago Street to west of Center Street, including replacement of the I80 bridge over the Des Plaines River. IDOT’s project creates many utility conflicts with the City’s water, sanitary sewer, and storm sewer systems. A consultant was needed to complete the tasks of preliminary coordination with IDOT and to complete a detailed utility conflict review. In July of 2023 the Public Utilities Department published a Request for Qualifications (RFQ) for Professional Municipal Services, of which Utility Design Engineering was one of the categories of the RFQ. 23 consultants submitted for consideration for Utility Design Engineering, and upon reviewing the RFQs, V3 Companies was determined to be the best fit for this project.
On August 28, 2023, the City received a proposal from V3 Companies for IDOT I-80 Reconstruction Coordination and Joliet Water and Sewer Relocation Feasibility Study. Purchase Order 24000002 was issued in the amount of $22,000.00 for V3 Companies to complete the scope of services within the proposal, which generally consisted of a utility conflict review assessment and preliminary coordination with IDOT. V3 Companies has reviewed the I80 reconstruction plans and determined that significant utility relocation and abandonment is required for IDOT’s reconstruction of I80. The project review also indicated that stormwater analysis and conflict review is required for the I80 reconstruction project. V3 Companies provided a proposal for completing the water and sewer relocation design, and to complete the stormwater analysis and storm sewer conflict evaluation.
The Public Service Committee will review this matter.
CONCLUSION:
Amendment No. 1, in the amount of $189,000.00, provides funding to complete the design of water and sewer relocations between Des Plaines River and the Chicago Street Interchange. Amendment No. 1 will also provide funding to complete stormwater analysis and storm sewer conflict evaluation. The City of Joliet and the Illinois Department of Transportation are expected to develop an Inter-Governmental Agreement in the Spring of 2024 which will include a provision that all City expenses for this project will be reimbursed by IDOT.
For the water and sewer relocation design services, sufficient funds exist utilizing the Water and Sewer Engineering Administration / Professional Services Fund (Org 50180013, Object 557200, $138,000.00, Project 16023).
For the stormwater analysis and storm sewer conflict evaluation, sufficient funds exist utilizing the Professional Services Fund (Org 09027000, Object 523300, $51,000.00).
RECOMMENDATION:
recommendation
Based on the above, it is recommended that the Mayor and City Council approve Amendment No. 1 for the IDOT I80 Reconstruction Coordination and Joliet Water and Sewer Relocation Feasibility Study Professional Services Agreement, in the amount of $189,000.00, on behalf of V3 Companies.
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