TO: Mayor and City Council
FROM: Beth Beatty, City Manager
SUBJECT:
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Payments for Emergency Contractor Tree and Brush Removal for the July 14 - July 15, 2024 Storm Events in the amount of $231,961.25
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BACKGROUND:
On July 14 and July 15, the City experienced significant back to back storm events. The high winds associated with the storms brought both trees and tree limbs down in numerous locations within the City. Uprooted trees and fallen branches were located throughout approximately one-third of the City. Trees had fallen on houses, utility wires, and across roadways. After assessing the damage, the determination was made to bring in contractors on an emergency basis to assist City staff with removal of trees that posed safety concerns.
The Department of Public Works, in conjunction with the Roadways Division, requested four local contractors to remove trees and clear brush as directed. These contractors worked hand in hand with City staff from July 14th through August 6th. Clean up operations took approximately 3 weeks to complete.
Storm debris were placed in and took up a substantial portion of the storage yard at the Cedarwood Drive Roadways facility. It was determined that the most effective means of disposing of this material would be to utilize a tub grinder and an operator from Homer Tree Service to mulch the entire debris pile. This portion of the work is expected to take 4 days to complete. The Public Service Committee will review this matter.
CONCLUSION:
The Department of Public Works requested the services of four contractors to remove the storm debris, and one contractor to mulch the debris. Following is the breakdown of costs associated with the debris removal:
The invoice amounts vary per contractor based on the number of assigned locations and the number of hours worked.
These costs were incurred and authorized as allowed in Sec. 9-11 of the City Code. This section states “The city manager may, on recommendation of the city coordinator of ESDA, authorize any purchases or contracts necessary to place the city in a position to combat effectively any disaster resulting from the explosion of any nuclear or other bomb or missile and to protect the public health and safety, protect property and provide emergency assistance to victims in the case of such disaster or man-made or natural disaster.”
The invoices associated with tree debris removal will be charged to Roadways-Contractual Services (Org 09029000, Object 524200, $231,961.25).
RECOMMENDATION:
recommendation
Based on the above, the Administration recommends that the Mayor and City Council approve the debris removal payouts, in the amount of $231,961.25, for the July 14th and 15th storms to the contractors listed herein.
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