TO: Mayor and City Council
FROM: Allison Swisher, Director of Public Utilities
SUBJECT:
title
Approval of Change Order No. 1 for the Twin Oaks Phase 1 Water Main Improvements Project to M&J Underground Inc. for a Decreased Amount of ($138,007.89) and Pay Estimate No. 5 and Final in the Amount of $508,410.55
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BACKGROUND:
On January 21, 2025, the Mayor and City Council awarded a Contract for the Twin Oaks Phase 1 Water Main Improvements Project, in the amount of $1,968,957.82, on behalf of M&J Underground Inc., based on the Unit Prices provided in their bid.
The Public Service Committee will review this matter.
CONCLUSION:
This project has been completed, inspected, and accepted by the Department of Public Utilities. Change Order No. 1 is a final balancing change order with a net decrease in the amount of ($138,007.89) for the following work:
• Balancing of final quantities
• Deduction for unused quantities
• Additional Water Main (Open Cut), 8-Inch
• Additional Connect to Water Main (Non-Pressure), 6-Inch
• Additional Water Service Connection to Water Main and Curb Stop, 2-Inch
• Additional Water Service Line Type K - Open Cut, 2-Inch
• Additional Utility Location - Private Property
• Additional PCC Sidewalk Removal and Replacement
• Additional Pavement Marking - Line, 6-Inch (Thermoplastic)
• Additional Pavement Marking - Line, 12-Inch (Thermoplastic)
• Additional Granular Trench Backfill
• Additional Gate Valve, 8-Inch
• Additional Valve Box
• Additional Restoration of Lawns and Parkways
• Additional Concrete Curb and Gutter Removal and Replacement
• Additional PCC Sidewalk Removal and Replacement
• Additional Pavement Marking - Line, 4-Inch (Thermoplastic)
• Cut in 6" fire line at La Mex
• Repair water main break at Essington & Twin Oaks
• Extra work due to existing utilities on Robert Court
• Extra work due to routing of main between Robert Ct & Heritage on 7/8/25
• Extra work due to routing of main between Robert Ct & Heritage on 7/14/25
• Replace Fencing at 3001 Heritage
• Additional Restoration between Robert Ct & Heritage
Funds will be credited to the Water Main Replacement Fund (Org 53880000, Object 557200, ($138,007.89)).
A time extension of 166 days due to delays in obtaining a Com Ed permit is also included with this change order.
Also, Pay Estimate No. 5 and Final is provided for approval, in the amount of $508,410.55, on behalf of M&J Underground Inc.
RECOMMENDATION:
recommendation
Based on the above, it is recommended that the Mayor and City Council take the following actions:
1. Approve Change Order No.1, for a decreased amount of ($138,007.89), to the contract for the Twin Oaks Phase 1 Water Main Improvements Project.
2. Approve Pay Estimate No. 5 and Final, in the amount of $508,410.55, on behalf of M&J Underground Inc.
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