TO: Mayor and City Council
FROM: Beth Beatty, City Manager
SUBJECT:
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Award of Contract for the 2024 Utilities Restoration Program in the amount of $600,000.00
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BACKGROUND:
The 2024 budget allocates funds for contracted restoration services in areas excavated by the Department of Public Utilities for water and sewer system repairs. Specific Contract work activities include repair and restoration of sidewalks, driveway aprons, street pavement, curb and gutter, and parkway turf grass. The Contract also includes a limited quantity of manhole / valve box frame adjustment. The Contract allows for a sixty (60) calendar day project duration for the initial list of work locations and a thirty (30) calendar day duration for subsequent lists throughout the year. Due to the duration requirements, the bid documents were prepared for on-call contractor services.
An advertisement for bids for the 2024 Utilities Restoration Program Contract was published in the Labor Record on Thursday, March 14, 2024. The Public Service Committee will review this matter.
CONCLUSION:
On Tuesday, April 2, 2024, at 10:00 a.m., four (4) sealed bids were opened for the 2024 Utilities Restoration Program Contract. The bid summary is as follows:
CONTRACTOR BID AMOUNT
Lindblad Construction Co. of Joliet, Joliet, IL $594,975.00
Davis Concrete Construction Co., Monee, IL $797,095.00
P. T. Ferro Construction Co., Joliet, IL $807,225.00
Austin Tyler Construction Inc., Elwood, IL $824,875.00
Engineer’s Estimate $614,480.00
This contract is for on call services and is based on an estimated number of restoration items to be completed. This contract will be awarded to the three (3) contractors that provided the lowest unit prices to allow for flexibility in completing the work based on Contractor availability. Work will be offered to the low bidder. Should they not be able to complete the work within the timeframe specified in the contract documents, the second contractor will be asked to do the work at their unit prices. Finally, should the second contractor not be able to complete the work, the contractor with the third lowest unit prices will be asked to complete the work at their unit prices. Based on this, the contract will be awarded to Lindblad Construction Co. of Joliet, Davis Concrete Construction Co., and P.T. Ferro Construction Co. at the unit prices provided in their bids for a not to exceed amount of $600,000.00.
Sufficient funds exist utilizing the Water / Sewer Operating Fund / Contractual Services (Org 50080012, Object 524200, $600,000.00).
RECOMMENDATION:
recommendation
Based on the above, it is recommended that the Mayor and City Council Award the Contract for the 2024 Utilities Restoration Program, in the amount of $600,000.00, on behalf of Lindblad Construction Co. of Joliet, Davis Concrete Construction Co., and P.T. Ferro Construction Co. to be paid to the contractors based on the unit prices provided in their bids.
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