TO: Mayor and City Council
FROM: Allison Swisher, Director of Public Utilities
SUBJECT:
title
Award of Contract for the Lois Place Lift Station Rehabilitation Project to Airy’s Inc. in the Amount of $949,849.00 and Amendment No. 1 for Construction Engineering Services to Trotter and Associates Inc. in the Amount of $94,950.00
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BACKGROUND:
In 2021 the Public Utilities Department completed a Lift Station Assessment Program which provided a detailed inventory and condition assessment of the City’s 50 lift stations. Based on this report ten (10) lift stations were prioritized for rehabilitation or replacement. To date, three (3) priority lift stations have been rehabilitated: Lawrence Avenue Lift Station, Greenfield Lift Station, and Benton Lift Station. The next priority lift station, Lois Place Lift Station, is planned for replacement in 2025. This station was originally constructed in 1963 and has reached the end of its useful life.
Design drawings and bidding documents for the Lois Place Lift Station Rehabilitation Project were prepared and the invitation to bid was advertised in the Herald News on Thursday, February 6, 2025.
The Public Service Committee will review this matter.
CONCLUSION:
On Thursday, February 27, 2025, at 10:00 a.m., three sealed bids were opened and read in the Office of the City Clerk for the Lois Place Lift Station Rehabilitation Project. The bid summary is as follows:
CONTRACTOR BID AS READ
Airy’s Inc. $949,849.00
Austin Tyler Construction $984,000.00
J S Alberico Const Co Inc. $1,808,610.00
Engineer’s Estimate $1,636,000.00
The low bid by Airy’s Inc. is 41.9% below the engineer’s estimate. Airy’s Inc. has previously completed similar work for the City of Joliet.
Funds will be charged to the Water and Sewer Improvement Fund / Lift Stations / Construction (Org 50180031, Object 557200, $949,849.00).
Included with this contract is an amendment to the Lois Place Lift Station Rehabilitation Professional Services Agreement for construction engineering services, for an amount not to exceed $94,950.00, on behalf of Trotter and Associates Inc. This project will require specialized inspection services that are best suited to be performed by the City’s lift station consulting engineer.
Section 2-438 of the City of Joliet Code of Ordinances states that purchases whose estimated cost is in excess of twenty-five thousand dollars ($25,000.00) may be awarded without written specifications or bidding under certain circumstances. Two (2) of these circumstances apply:
(f) Purchases when authorized by a concurring vote of two-thirds (2/3) of the Mayor and City Council;
(g) Purchases of professional services.
Funds will be charged to the Water and Sewer Improvement Fund / Lift Stations / Professional Services (Org 50180031, Object 557200, $94,950.00).
RECOMMENDATION:
recommendation
Based on the above, it is recommended that the Mayor and City Council take the following actions:
1. Award the Contract for the Lois Place Lift Station Rehabilitation Project, in the amount of $949,849.00, on behalf of Airy’s Inc.
2. Approve the Amendment No. 1 for the Lois Place Lift Station Rehabilitation Professional Services Agreement for construction engineering services in the amount of $94,950.00, on behalf of Trotter and Associates Inc.
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