TO: Public Safety Committee
FROM: Greg Ruddy, Director of Public Works
SUBJECT:
title
Approval of Purchase of One (1) E-ONE Cyclone Aerial Apparatus from Fire Service Inc. not to exceed $2,075,000.00
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BACKGROUND:
The Joliet Fire Department has forecasted its replacement of major fire equipment into 5-year groupings. With the extended lead times still experienced with certain styles of truck, consideration must be given to ordering in advance to receive these pieces in a timely fashion. The construction of the E-One Cyclone Rear Mount Aerial Apparatus will take approximately 42-48 months. To receive delivery of this vehicle in the budget year 2029, approval of the purchase is needed now to receive it in the correct year. Payment will not be due until the apparatus is completed. Additionally, a price increase is forecasted prior to the end of the year, so locking the price now will avoid this and future increases.
E-ONE has completed the initial design review for this apparatus and the final price is expected to be available after the next increase. The final pre-build meeting will be held in the late fourth quarter, so committing now will minimize the impact of any design changes and avoid the expected 5-6% price increase. The unit will not be paid for until received in the future (2029).
CONCLUSION:
The City of Joliet has previously been approved as a single source provider and Fleet standardization purchases for the Joliet Fire Department from E-ONE Services. Fire Service, Inc. is an approved dealer for E-ONE equipment and has exceeded expectations in both service and supply capabilities. This unit has been part of the future replacement plan for several years.
Section 2-438 of the City of Joliet Code of Ordinances states that purchases whose estimated cost is in excess of twenty-five thousand dollars ($25,000.00) may be awarded without written specifications or bidding. One of these circumstances applies:
(f) Purchases when authorized by a concurring vote of two-thirds (2/3) of the mayor and city council
Money will be budgeted and charged to the Capital Improvement Fund (Org:30070020, Obj: 557500).
RECOMMENDATION:
recommendation
Based upon the above, it is recommended that the Mayor and City Council approve the purchase of one (1) E-ONE Cyclone Aerial Apparatus from Fire Service not to exceed $2,075,000.00, to be paid from 2029 budgeted funds.
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