TO: Mayor and City Council
FROM: Chris Sternal, Director of Information Technology
SUBJECT:
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Award of Contract to Tyler Technologies for Time Clock Upgrade in the Amount of $47,700.00
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BACKGROUND:
The City currently utilizes legacy time clocks for employee attendance tracking. These devices are approaching end-of-life, and vendor communications indicate Windows Touchtime clocks will be obsolete by October 2026, creating risk around supportability and reliability.
CONCLUSION:
To improve accuracy, security and efficiency, upgrading to Tyler Technologies Touch Screen 10” clocks with proximity readers will enable employees to punch in/out using their existing employee badge. A pilot program at City Hall confirmed successful badge-based punching and positive employee feedback.
Key features include:
• Badge-based authentication (proximity reader)
• Touch Screen Interface (10”)
• Clock In/Out, Approve Time, View Accruals, Request Time Off
• Standard maintenance plan with same-day replacement shipping
This upgrade will:
• Improve employee experience and operational efficiency
• Enhance security with badge-based authentication and optional two-factor
• Future proof out timekeeping system ahead of October 2026 obsolescence
This item was recommended for City Council approval by the Communication, Technology and Information Systems Committee at the April 1, 2026 meeting.
Section 2-438 of the City of Joliet Code of Ordinances states that purchases whose estimated cost is in excess of twenty-five thousand dollars ($25,000.00) may be awarded without written specifications or bidding under certain circumstances. Three of these circumstances apply:
(b) Purchases for additions to and repairs and maintenance of equipment owned by the City which may be more efficiently added to, repaired or maintained by a certain person;
(f) Purchases when authorized by a concurring vote of two-thirds of the Mayor and City Council;
(g) Purchases of professional services.
Sufficient Funds exist utilizing the Information Technology Infrastructure Repairs & Maintenance budget (Org 04013000, Object 524300, $47,700.00)
RECOMMENDATION:
recommendation
Based on the above, it is recommended that the Mayor and City Council award a contract to Tyler Technologies for time clock upgrade in the amount of $47,700.00.
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