TO: Mayor and City Council
FROM: Allison Swisher, Director of Public Utilities
SUBJECT:
title
Professional Services Agreement for the Meter Asset Management Program to Core & Main LP in the Amount of $469,727.00
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BACKGROUND:
On January 5, 2021, the Mayor and City Council approved Resolution No. 7613, committing to water conservation through the reduction of non-revenue water in order to comply with the allocation requirements of the Level of Lake Michigan Act, 615 ILCS 50, and the corresponding State regulations. A condition of the City’s Lake Michigan water allocation permit is completion of the City’s Non-Revenue Water Reduction Plan. A major component of this plan is IDNR reporting and program management.
The City has implemented a number of non-revenue water reduction projects including water main replacement, water meter analysis and water meter replacement, a water billing audit, and expansion of the district metering program. Public Utilities’ staff are currently in the process of coordinating with the Finance and Billing departments to draft interdepartmental standard operating procedures and processes to monitor and follow-up on meter account anomalies and other water meter workflows. A water meter asset management program to assist in these non-revenue water control projects and workflows is now needed to help manage and to provide reporting on the City’s non-revenue water reduction activities.
The City’s non-revenue water reduction consultant, Cavanaugh, has assisted the City in identifying viable water meter asset management program platforms. City staff and Cavanaugh reviewed submittals of water meter asset management systems and selected Xylem Vue Powered by the GoAigua platform as the best fit for the City’s needs. Xylem is also the manufacturer of Sensus water meters which the City has used since 1987. Therefore, the Xylem Vue platform is fully integrable with the City’s existing water meter stock. The platform brings together real-time data from advanced meter infrastructure (AMI), the City’s GIS system, work orders, SCADA, and flow sensors.
Core & Main LP, the local Xylem Vue Inc. (Xylem) distributor, was requested to provide a proposal to implement the Xylem Vue water meter asset management platform.
The Public Service Committee will review this matter.
CONCLUSION:
Core & Main LP provided a proposal in the not-to-exceed amount of $469,727.00, which is comprised of $329,552.00 to implement the platform and $140,175.00 to host the platform for 12 months and provide support. Fees for subsequent years will be only the hosting and support fees: $144,380.00 for year 2, $148,712.00 for year 3, $153,175.00 for year 4, and $157,770.00 for year 5.
The scope of work for the implementation phase includes: deployment of cloud environment of XVPGA Smart Water Engine, meter asset management, leak detection, initial review and classification of data dictionary, smart metering performance (meter communication issues, low meter performance for specified number of days), reading issues (impossible reads, exceeded time delay, stopped reading insertion), consumption-related analysis and alerting (excessive consumption, unexpected consumption, insufficient consumption), configuration of standard analytics and alerts calculated by meter asset management and meter data analytics based on historical consumption and other parameters.
Section 2-438 of the City of Joliet Code of Ordinances states that purchases over twenty-five thousand dollars ($25,000.00) may be awarded without written specifications or bidding under certain circumstances. Two (2) of these circumstances apply:
(f) Purchases when authorized by a concurring vote of two-thirds (2/3) of the Mayor and City Council;
(g) Purchases of professional services.
Funds will be charged to the Water & Sewer Operations Fund / Engineering Administration / Professional Services (Org 50080013, Object 523300, $469,727.00).
RECOMMENDATION:
recommendation
Based on the above, it is recommended that the Mayor and City Council approve the professional services agreement for the Water Meter Asset Management Program, in the amount of $469,727.00, on behalf of Core & Main LP.
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