TO: Mayor and City Council
FROM: Beth Beatty, City Manager
SUBJECT:
title
Award of Contract to Lenovo for TruScale Managed Storage Not to Exceed $370,684.21
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BACKGROUND:
Lenovo TruScale Managed Storage is a comprehensive storage solution designed to provide flexible and scalable storage capabilities, that allows consumption of storage capacity on-demand, paying only for what is used on a monthly basis. TruScale Managed Storage represents a modern approach to storage infrastructure management, offering flexibility, scalability, and cost-efficiency through a managed service model.
The City has recently installed numerous cameras around City Hall and the waterfront. Additionally, plans include implementing a new Master Traffic Control system equipped with a substantial number of cameras, and the City Square project will also integrate a significant camera network. Currently, our storage capacity is insufficient to handle all the data generated by the influx of cameras and for storage of on-premises infrastructure backups. We require a new storage solution to meet these demands effectively.
CONCLUSION:
To proactively address growing storage requirements, we have devised a plan for the following annual growth rates: 20% in years two and three, followed by 10% growth in years four and five.
|
Year |
% growth |
Annual Cost |
|
Year One (2024) |
- |
$52,495.80 |
|
Year Two (2025) |
20% |
$62,839.80 |
|
Year Three (2026) |
20% |
$75,252.60 |
|
Year Four (2027) |
10% |
$82,700.28 |
|
Year Five (2028) |
10% |
$90,892.73 |
There is a one-time up front cost for the purchase of necessary server hardware in the amount of $6,503.00 that is included in the total five year cost.
To ensure competitive pricing, this purchase will be made using the MHEC purchasing consortium; contract code: EUSMC221.
This item was recommended for City Council approval by the Communication, Technology and Information Systems Committee at the August 7, 2024 meeting.
In accordance with section 2-438 of the City of Joliet Code of Ordinances which states that purchases over $25,000.00 may be awarded without written specifications or bidding under certain circumstances. Two of these circumstances apply:
2. (f)Purchases when authorized by a concurring vote of two-thirds (⅔) of the mayor and city council;
3. (g)Purchases of professional services.
Sufficient funds exist in the IT Repairs and Maintenance Budget (ORG: 04013000, OBJ: 524300, $58,998.80) for year one services and one time hardware cost.
RECOMMENDATION:
recommendation
Based on the above, it is recommended that the Mayor and City Council award a contract to Lenovo for TruScale Managed Storage.
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