TO: Mayor and City Council
FROM: Beth Beatty, City Manager
SUBJECT:
title
Award of Contract for the 2024 Lift Station Replacement Program- Benton Lift Station and Greenfield Lift Station, to Airy’s Inc., in the amount of $1,882,000.00 and Amendment No. 1 for Construction Engineering Services to Donohue and Associates Inc. in the amount of $164,360.00
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BACKGROUND:
In 2021 the Phase I Lift Station Assessment Program was completed which included preparing a detailed inventory and condition assessment of all of the City’s 50 lift stations and prioritizing 10 lift stations for rehabilitation or replacement. The first of the ten priority lift stations, Lawrence Avenue Lift Station, was completed in 2023. The next two priority lift stations, Greenfield Lift Station and Benton Lift Station, are planned for replacement in 2024.
Design drawings and bidding documents for the 2024 Lift Station Replacement Project- Benton Lift Station and Greenfield Lift Station were prepared and the invitation to bid was advertised in the Labor Record on Thursday, February 22, 2024. The Public Service Committee will review this matter.
CONCLUSION:
On Tuesday, March 19, 2024, at 10:00 a.m., three sealed bids were opened and read in the Office of the City Clerk for the 2024 Lift Station Replacement Project- Benton Lift Station and Greenfield Lift Station. The bid summary is as follows:
CONTRACTOR BID AS READ
Airy’s Inc. $1,882,000.00
Austin Tyler Construction $1,961,350.00
J S Alberico Const Co Inc. $1,970,000.00
Engineer’s Estimate $1,777,431.00
The low bid by Airy’s Inc. is 5.9% above the engineer’s estimate.
Funds will be charged to the Water and Sewer Improvement Fund / Lift Stations / Construction (Org 50180031, Object 557200, $1,882,000.00).
Included with this contract is an amendment for the 2023 Lift Station Rehabilitation Program PSA for construction engineering services for the 2024 Lift Station Replacement Project- Benton Lift Station and Greenfield Lift Station, for an amount not to exceed $164,360.00, on behalf of Donohue and Associates Inc. This project will require specialized inspection services that are best suited to be performed by the City’s lift station consulting engineer.
Section 2-438 of the City of Joliet Code of Ordinance states that purchases over $25,000.00 may be awarded without written specifications under certain circumstances. Two (2) of these circumstances apply:
(f) Purchases when authorized by a concurring vote of two-thirds (2/3) of the Mayor and City Council;
(g) Purchases of professional services
Funds will be charged to the Water and Sewer Improvement Fund / Lift Stations / Professional Services (Org 50180031, Object 557200, $164,360.00).
RECOMMENDATION:
recommendation
Based on the above, it is recommended that the Mayor and City Council take the following actions:
1. Award the Contract for the 2024 Lift Station Replacement Project- Benton Lift Station and Greenfield Lift Station, in the amount of $1,882,000.00, on behalf of Airy’s Inc.
2. Approve the Amendment No. 1 for the 2023 Lift Station Rehabilitation PSA for construction engineering services for the 2024 Lift Station Replacement Project- Benton Lift Station and Greenfield Lift Station, in the amount of $164,360.00, on behalf of Donohue and Associates Inc.
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