TO: Mayor and City Council
FROM: Chris Sternal, Director of IT
SUBJECT:
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Award of Contract to VideoTec for Five-Year Renewal of Genetec Advantage Support Agreement in the Amount of $83,872.00
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BACKGROUND:
The City relies on Genetec Security Center, the enterprise platform supporting video management, access control, and physical security operations across municipal facilities.
Maintaining an active Advantage agreement ensures the City continues to receive:
• Security patches and reliability updates to protect against evolving threats
• Software enhancements and new system capabilities
• Access to Genetec’s training and certification resources
• Priority support and accelerated issue resolution
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As the City’s camera network and access control systems continue to expand, uninterrupted support is essential for operational continuity and system security.
CONCLUSION:
A multi-year renewal provides the City with substantial cost savings and ensures ongoing system stability. VideoTec’s pricing for Genetec Advantage offers significant financial benefit when selecting a longer-term agreement. Notably, the three-year term results in a cost savings of $36,488.00 compared to purchasing three individual one-year agreements. Selecting the three-year agreement locks in lower pricing, avoids renewal penalties, and ensures the City continues to receive the updates, support, and security enhancements necessary to maintain its physical security systems.
This item was recommended for City Council approval by the Communication, Technology and Information Systems Committee at the May 6, 2026 meeting.
Section 2-438 of the City of Joliet Code of Ordinances states that purchases whose estimated cost is in excess of twenty-five thousand dollars ($25,000.00) may be awarded without written specifications or bidding under certain circumstances. Three of these circumstances apply:
(b) Purchases for additions to and repairs and maintenance of equipment owned by the City which may be more efficiently added to, repaired or maintained by a certain person;
(f) Purchases when authorized by a concurring vote of two-thirds of the Mayor and City Council;
(g) Purchases of professional services.
Sufficient Funds exist utilizing the Information Technology Infrastructure Repairs and Maintendance budget (Org 04013000, Object 524300, $83,872.00)
RECOMMENDATION:
recommendation
Based on the above, it is recommended that the Mayor and City Council award a contract to VideoTec for the five-year renewal of Genetec Advantage Support Agreement in the amount of $83,872.00.
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