TO: Mayor and City Council
FROM: Greg Ruddy, Director of Public Works
SUBJECT:
title
Resolution Approving an Agreement with the Illinois Department of Transportation for Construction and Phase III Engineering Services for the Theodore Street over Rock Run Creek Bridge Improvement Project - MFT Section No. 19-00522-00-BR
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BACKGROUND:
The City has been approved for Federal grant funding through the Local Bridge Formula Program (LBFP) to complete the Theodore Street over Rock Run Creek Bridge Improvement project. The improvements will consist of bridge deck & beam replacement, and associated roadway reconstruction activities. The project is scheduled for the November 2026 bid letting through the Illinois Department of Transportation, with construction to begin in Spring / Summer of 2027.
The Public Service Committee will review this matter.
CONCLUSION:
As part of the Phase III Joint Agreement with the Illinois Department of Transportation, the City will act as the lead agency and shall hire a consulting engineer to provide Phase III Engineering Services. The City is responsible for initial payment of Phase III Engineering costs, a portion of which will then be reimbursed by IDOT. IDOT is responsible for initial payment of construction costs and will then invoice the City the local share of these costs. The Phase III Joint Agreement specifies the division of costs for Phase III engineering and construction costs.
Attached is a Resolution, authorizing the execution of the Joint Agreement with the Illinois Department of Transportation for Construction and Phase III Engineering Services for the Theodore Street over Rock Run Bridge Improvement Project.
The estimated cost for construction is $6,035,325.00. The maximum Federal share of these costs is not to exceed $3,180,000.00, with the City being responsible for the remaining cost of $2,855,325.00.
The estimated cost for Phase III engineering services is $738,999.00. The maximum Federal share of these costs is not to exceed $318,000.00, with the City being responsible for the remaining cost of $420,999.00.
Funds will be charged to Motor Fuel Tax Fund / Infrastructure - Theodore Bridge Replacement Construction (Org 20090270, Object 557200, $2,855,325.00) and Motor Fuel Tax Fund / Infrastructure - Theodore Bridge Replacement - Phase III Engineering (Org 20090270, Object 557200, $738,999.00).
RECOMMENDATION:
recommendation
Based on the above, it is recommended that the Mayor and City Council adopt the attached Resolution approving an Agreement with the Illinois Department of Transportation for Construction and Phase III Engineering Services for the Theodore Street over Rock Run Creek Bridge Improvement Project.
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